WiscMomof2, I responded to your PM.
Here is what I found out from my co-worker. The conference runs from 10/19 thru 10/22. This is a convention for anyone in the insurance industry who has completed their CPCU designation in the past year, so not really sure how many will be there. It is not your typical convention in that this is more of a reward trip than an actual business conference. It is more of a family-oriented convention. She did say that they will have the actual conferment where they will receive their award and there is a formal dinner. Other than that, she didn't think there was anything else planned. She believed that they would be on their own the rest of the time to vacation and tour the parks. But she hasn't received her agenda yet, so she wasn't possitive about this.
Because this was more family-oriented, she didn't think that you would be affected by this and said not to worry.
Let me know if you have any more questions. Good luck with your planning.