Our dates are not set in stone yet, but I'm thinking January 23-30.
That is a great time to go to Disney!
As of right now it is my husband, myself, and our 3 kids (2,3 and 6) going. My mom is possibly going to go along with us. We were told she would have to pay her own way, make her own ressies and stay somewhere else. So, we're not sure if that will happen or not. I hope so though. It would be a tremendous help with the kids.
I definitely would make her a reservation...but several families have come back and said that their "extra" family were allowed to stay with them in their villa. The villa sleeps 7, I believe.
She would have to pay for her meals. I believe they charge "extra" people $1.00 for each meal voucher that they need at GKTW - to cover the cost of the food.
And she would need to get her own tickets...which can honestly be fairly expensive.
I guess a good question would be what is the weather like in late January? How do I need to dress the kids?
Weather can vary greatly. I was listening to a podcast the other day that was talking about the Marathon Weekend (which is two weekends before you guys get there) and they said that one year it was in the 30's when they started the Marathon and the next year it was in the 60's when they started. Totally different. I would plan for layers and just check the forecast before you head out, I suppose.
I'm also curious about free stroller rental thing? I read that it's for a single. Is there anyway they upgrade to a double? If not we're going to have to take ours and gate check it. (and hope it makes it there unharmed) All 3 kids will need a stroller. We're having one of them marked as a wheel chair. We want to make sure we can keep it with us at all times for Sloan dues to his anxiety and sensory issues. Also so that we can keep his insulin and supplies close by at all time. (and out of the sun from stroller parking)
You have a few options. See above...the info on renting a stroller. I would plan to bring the one from home for your wish child...mostly because he may be more comfortable and feel "safe" in it...as opposed to a "strange" stroller. The strollers at Disney are not comfy. I don't think you will have any trouble getting a double stroller. We rented one each day and they asked us which kind we wanted.
Stroller as a wheelchair is a great idea!
There is also a First Aid in each park, if you want to keep some insulin in a fridge?
I'm trying to figure out about a couple of character meals. Will the spending money we get be enough to cover those?
Spending money varies GREATLY. I have heard everything from a few hundred dollars to over a thousand dollars. Totally depends. You may want to check out "sammie girl" Trip Report from page 1 of this thread...they went with Dream Factory (she also has diabetes) and their trip may give you an idea?