Bobbi, I read through that whole thread about the Grills, the people at BCV have no clue about BBQ tools for borrowing. I have 3-4 sets of BBQ tools here at my house. I will put a spatula and BBQ tongs in my suitcase, the tongs are what I need for the tri tip and PIO can probably use the spatula. We are pitching a large item from our OL this trip, so we will have extra space. We can always take the knives from my 1 Br Villa down to cut the meat. I also have a set of knives in my OL, not sure if there are steak knives in there, but I seem to remember eating my Prime Rib last trip with the knives from the Villa.
I have a pack of throwaway tablecloths all set to go in my suitcase. I also have a pack of 500 plastic forks and spoons that I can toss in my suitcase. Plates and napkins might be all that we need.
Tiffany eats poultry, but not red meat. If I end up tossing the Chicken Sausages in with the TriTip, she mentioned that she likes those.
I can order a dozen eggs with my WeGoShop Order. I need to place that this week. I normally order half a dozen, but it's not that much more expensive to get a dozen, we just don't eat that many eggs. With all the breakfasts we're doing out, my eggs may end up going to waste, so I can cover you there.
I will bring along some Asian style rice, just tell me how much you want. I've got a big bag here (I keep 3-5 kinds of rice on hand and I need to use it up with the move coming up).
I could put the carrots on my grocery order (arriving Sunday night) if Ruthie can't get them, but string beans don't have a very long shelf life, so those should be acquired closer to the day of the cookout.
Also, the string beans we have here in the states are different than what you use. I'm not sure how easily you will find that type here. What you use in your cooking we call "long beans" they are only found at Asian markets, so you'll probably have to use our American Green Beans. I'm sure they will be fine.
Since Ruthie said she could pick up the cake at 4PM on Saturday, maybe you could get the other things and not worry about the cake. That way you can get back to the resort and stake out the grills while Ruthie gets the cake.
The two key things that need to be purchased on Saturday are the shrimp and mushrooms. I realize Publix is pricey, but for these two items, their quality might be better than
Walmart, but perhaps as you said, the one you know of is better than others.
PIO - would you like me to add the Carrots, Garlic, Ginger, Vegetable Stock, Pesto and Feta to my delivery order? Those things don't spoil quickly. That would make Bobbi's grocery stop for the fresh items quicker. It would be better if we could get the charcoal after Wednesday when we are all checked in.
I forgot to ask, do you use a fresh pesto or a jarred Pesto? Fresh would spoil quickly and might need to be purchased same day.
Shopping lists:
Anytime:
Paper Plates
Cups?
Charcoal (2 small bags or one large bag), Matchlight if possible
Feta/Goat Cheese
Pesto
Garlic
Ginger
Vegetable stock
Before Friday
Tomatoes
Carrots
String Beans
Saturday
Shrimp
Portabello Mushrooms
Pick up Cake
Did I catch everything?
OR you can send all the info to me and I will order it
you KNOW I have that song in my head now 
see you all later
