I posted this under another thread and realized it may be more helpful to others in a separate thread.
I'm not sure how many of you saw my $60,000 BEO when I first posted it...I just did my second BEO and did much better!
I originally did the BEO based on 140 people and after sending a survey to my guests I found out I probably would only have between 100 and 120 so I did the second BEO based on 100 and I'll pay for any guests over the 100 after the wedding.
Ok...here's what the BEO looked like before:
http://www.disboards.com/showthread....e=1&highlight=
And here is where it stands now:
Ceremony:
Wedding Pavilion Usage Fee: $2500 + tax = $2662.50
- this includes the organ that I am definitely taking advantage of; for anyone that has doubts about the organ it sounds waaay better in person than on that sampler CD!
Disney Photography (6 hour package): $2800.00
2 Family Albums @ $200.00 each = $400.00
1 Custom Wedding Video Package = $900 (this is strictly the raw footage of the ceremony; no editing)
Cinderellas Coach = $2700.00
Floral BEO = $3323.73 (detailed break-down below)
1 Limousine Charter for 4 hours = $358.40
1 Limousine Charter for 3 hours = $268.80
1 Motorcoach (servicing Port Orleans Riverside, Caribbean Beach, and Yacht Club) for 8 hours = $748.00
1 Motorcoach (servicing Animal Kingdom Lodge, All Star Music, and Contemporary) for 8 hours = $748.00
(side note I have 4 hotels in my block: Riverside, Yacht Club, Contemporary, and Music. I have a few guests that chose to stay off block at the Caribbean Beach and the Animal Kingdom Lodge. I was concerned with these guests getting to the wedding so my planner has arranged for the buses to make a stop at these extra hotels as well.
Pre-Reception Italy Isola:
100 Illuminations Viewing Fees @ $12.95 per guest + tax = $1379.18
(I chose to have 1 signature alcoholic drink and 1 signature non-alcoholic drink for the pre-reception instead of a whole bar so I decided on a Peach Sangria in a Martini Glass with Lemon Lime & Orange Skewer for the alcoholic and a Peach Mango Punch in a Martini Glass served with a Grilled Peach Garnish for the non-alcoholic):
100 Package Peach Sangria & Peach Mango Punch @ $12.00 per guest + service charge + tax = $1546.38
Modified Antipasto Display for 100 @ $14.50 per guest + service charge + tax = $1868.54
The modified Antipasto Display includes:
- an array of Grilled and Marinated Vegetables
- Meats
- Fruits*
- Cheeses
- and Crisp Bread
*Its modified because I substituted fruit for seafood my DF is highly allergic to seafood.
Outdoor Set-up charge ($75) + tax = $79.88
1 Bartender Fee ($100) + tax = $106.50
Cake:
Rich in Roses cake for 100 @ $10.00 per guest + tax = $1065.00
1 White Chocolate Castle Cake Topper with Gold Turrets ($100.00) + tax = $106.50
Reception American Adventure Rotunda:
American Adventure Rotunda Fee: $2000 + tax = $2130.00
300 Hosted (Bill on Consumption) Premium Bar (for 2.5 hours) @ $7.25 each + service charge + tax = $2802.21
(We chose the Bill on Consumption Premium Bar package for the first 2.5 hours of the reception. At midnight the bar turns into a cash bar. When they do the BEO they average 3 drinks per guest and charge at the Premium Wine price.)
White Chocolate Castle Handling Fee ($20) + service charge + tax = $25.77
100 Wedding Cake Handling Fee @ $2.00 each + tax = $213.00
Brides Meal ($96) + service charge + tax = $123.71
This includes:
- Canadian Cheddar Cheese Soup
- Mixed Green Salad w/ Grape Tomatoes, Caramelized Onions & Key Lime Vinagrette Dressing
- Raspberry Sorbet in a Blue Lit Ice Glass Slipper (we got this just for us)
- Seared-beef Filet with Red Wine Demi, Cream Cheese Mashed Potatoes, Baby Carrots and Asparagus
- Also includes Rolls, Butter, Coffees, and Teas
Grooms Meal ($87) + service charge + tax = $112.11
This includes:
- Canadian Cheddar Cheese Soup
- Mixed Green Salad w/ Grape Tomatoes, Caramelized Onions & Key Lime Vinagrette Dressing
- Raspberry Sorbet in a Blue Lit Ice Glass Slipper
- Grilled Lemon Chicken, Cream Cheese Mashed Potatoes, Baby Carrots and Asparagus
- Also includes Rolls, Butter, Coffees, and Teas
43 Beef Dinners @ $74 per guest + service charge + tax = $4100.48
This includes:
- Mixed Green Salad w/ Grape Tomatoes, Caramelized Onions & Key Lime Vinagrette Dressing
- Seared-beef Filet with Red Wine Demi, Cream Cheese Mashed Potatoes, Baby Carrots and Asparagus
- Also includes Rolls, Butter, Coffees, and Teas
42 Chicken Dinners @ $65 per guest + service charge + tax = $3518.01
This includes:
- Mixed Green Salad w/ Grape Tomatoes, Caramelized Onions & Key Lime Vinagrette Dressing
- Grilled Lemon Chicken, Cream Cheese Mashed Potatoes, Baby Carrots and Asparagus
- Also includes Rolls, Butter, Coffees, and Teas
7 Gus & Jaq Childrens Meals @ $20 per guest + service charge + tax = $180.41
This includes:
- Chicken Tenders
- Mickey-Roni and Cheese
- Fries
- Corn
(The kid's meal is for kids ages 3 - 9. We have 6 kids that are under the age of 3 and they will still get the kids meal but it's free.)
2 Chefs Choice Vendor Meals @ 13.95 each + service charge + tax = $35.95
1 Bartender Fee ($100) + tax = $106.50
1 DJ Wedding Package = $1250.00
Magic Kingdom Portrait Session = $1000
Grand Total: $36,660.18
Here is what my floral breakdown looked like before:
http://www.disboards.com/showthread....e=1&highlight=
And here is what it looks like now (my colors are champagne, latte, and truffle):
Bridal Bouquet: Hand-tied bouquet of blush pink mini calla lilies accented with champagne Swarovksi crystals throughout (1 Mickey/17 singles). 75% ribbon wrap the stems in ivory satin with Champagne Swarovksi crystal closures up the stems (1 Mickey/5 singles). $300 for the bouquet and $28 for the Champagne Swarovski cyrstals (they are $1 a piece).
I will be doing the Magic Kingdom Photo Session so it's $75 to refresh the bouquet for that.
Maid of Honor & Bridesmaid Bouquets: Single white standard calla lily presentation. Frame with ruscus and wrap stems in brown satin ribbon. Single Swarovski champagne crystal closure. $26 per bouquet ($25 for the flower and $1 for the crystal). I have 2 MOHs and 5 BMs so thats 7x26 = $182 for my girl's bouquets (not bad).
Flower Girls: $20 for blush and ivory rose petals for 2 flower girls (we're providing our own baskets).
Groom: Double blush mini calla lilies, ruscus, ivory satin wrap the stems with champagne Swarovski crystal Mickey closure. $23 for the boutonniere and $3 for the crystals. He will also need a duplicate new one for the Magic Kingdom Photo Session so that's another $26.
Best Man & Groomsmen: White mini calla lily, brown satin wrap, champagne Swarovski crystal closure. $18 for the boutonniere and $1 for the crystal. He has 2 Best Men and 7 Groomsmen so that's 9x19 = $171.
Ringbearer: Smallest white mini calla lily, ruscus, brown satin wrap, champagne Swarovski cyrstal Mickey closure. $18 for the boutonniere and $3 for the crystals (it takes of course 3 crystals to make the Mickey closure). We have 3 ringbearer's so thats 3x21 = $63.
Ushers: White mini calla lily, brown satin wrap, champagne Swarovski crystal closure. $18 for the boutonniere and $1 for the crystal. We have 3 ushers so that's 3x19 = $57.
Fathers: White mini calla lily, brown satin wrap, champagne crystal closure. $18 for the boutonniere and $1 for the crystal. 2 fathers so 2x19 = $38.
Male Vocalist: White mini calla lily, brown satin wrap, champagne cyrstal closure. $18 for the boutonniere and $1 for the crystal. We just have 1 male vocalist = $19.
Mothers: Wrist corsage of white mini calla lilies, ivory spray roses, ivy, Dijon lady chiffon ribbons. $31 a piece and we have 2 mothers so 2x31 = $62.
Ceremony (Wedding Pavilion):
- Instead of a unity arrangement we have chosen to go with more candles so we have (10) cylinders at varying heights - (5) per side of the altar table - filled with water, ivory rose petals. The cylinder vases are $5 each so they are $50. Each vase will be filled with water and rose petals the petals are $5 per vase so thats $50. The vases will also have a floating candle on top which are $3.25 per vase so thats $32.50.
- Ivory unity candle with Swarovski crystal Mickey accents = $65.
- We are going to have 2 Ivory memorial candles (which we will provide ourselves) with a fresh coordinating floral cluster at the base of the candles. The candles will be placed on columns with ivory chiffon skirting on each side of the altar table. The candles will be pre-lit with hurricane globes around each candle. The rental for the columns is $25 per column and we have 3 columns (not sure why yet I dont know if this is a mistake or were putting the unity candle on one) so thats $75 for the columns and $70 for both of the floral clusters.
- 22" cylinder vases (12 of them) filled with water, ivory rose petals and an ivory floating candle. These will be placed on the wood floor at the ends of every other pew. The rental for the vases is $10 per vase so that's 12x10 = $120. The cost per floating candles is $3.25 so that's 12x3.25 = $39. The cost for the petals is 10 for each vase so that's 12x10 = $120.
Pre-Reception (Italy Isola):
- We will have 5 cocktail tables and 5 high boy tables. On each table the centerpeice will be a crystal beaded candle lamp with a battery flicker tealight candle in each. It is $15 to rent this lamp so that's 10x15 = $150.
Reception (American Rotunda):
- They're going to place all of the candles from the altar on our sweetheart table as our decoration (this is part of the move fee).
- We have 12 tables for the reception so theyre also going to re-use all of the 22 vases used at the ceremony as centerpieces for each table (also part of the move fee). In addition theyre going to add 6 votive candles around this tall vase and to our table as well so thats a total of 78 votive candles @ $2.50 a piece = $195.00.
(Instead of the votives we may decide to do 3 different sized cylinders so there isnt such a big difference in vase size on the table it depends on price though.)
- Each chair will have a white poly-cotton chair cover with alternating chocolate and champagne sahses tied in bows. This is $8.50 a chair so that's 100x8.50 = $850.
Cake Table:
- Standard linen with 1 chocolate satin sash and 1 champagne satin sash criss-crossed over the top of the table. $5 per sash so that's 2x5 = $10.
- Accent the cake table with 6 votives. 6x2.50 = $15.
- Disney's Fairy Tale Wedding cake knife and server set = $50 + we are accenting the cake knife and server set with brown satin ribbons for $10.
Toss Bouquet:
- Small, hand-tied bouquet of blush roses = $35.
Subtotal: $3003.50
Tax: $192.53
Move Fee: $100
Delivery Fee: $25
FINAL TOTAL: $3323.73
Ok..I hope I typed all of the figures above ok and it all adds up right.
Hope this helps!!!! Let me know if you have any questions.
I'm not sure how many of you saw my $60,000 BEO when I first posted it...I just did my second BEO and did much better!
I originally did the BEO based on 140 people and after sending a survey to my guests I found out I probably would only have between 100 and 120 so I did the second BEO based on 100 and I'll pay for any guests over the 100 after the wedding.
Ok...here's what the BEO looked like before:
http://www.disboards.com/showthread....e=1&highlight=
And here is where it stands now:
Ceremony:
Wedding Pavilion Usage Fee: $2500 + tax = $2662.50
- this includes the organ that I am definitely taking advantage of; for anyone that has doubts about the organ it sounds waaay better in person than on that sampler CD!
Disney Photography (6 hour package): $2800.00
2 Family Albums @ $200.00 each = $400.00
1 Custom Wedding Video Package = $900 (this is strictly the raw footage of the ceremony; no editing)
Cinderellas Coach = $2700.00
Floral BEO = $3323.73 (detailed break-down below)
1 Limousine Charter for 4 hours = $358.40
1 Limousine Charter for 3 hours = $268.80
1 Motorcoach (servicing Port Orleans Riverside, Caribbean Beach, and Yacht Club) for 8 hours = $748.00
1 Motorcoach (servicing Animal Kingdom Lodge, All Star Music, and Contemporary) for 8 hours = $748.00
(side note I have 4 hotels in my block: Riverside, Yacht Club, Contemporary, and Music. I have a few guests that chose to stay off block at the Caribbean Beach and the Animal Kingdom Lodge. I was concerned with these guests getting to the wedding so my planner has arranged for the buses to make a stop at these extra hotels as well.
Pre-Reception Italy Isola:
100 Illuminations Viewing Fees @ $12.95 per guest + tax = $1379.18
(I chose to have 1 signature alcoholic drink and 1 signature non-alcoholic drink for the pre-reception instead of a whole bar so I decided on a Peach Sangria in a Martini Glass with Lemon Lime & Orange Skewer for the alcoholic and a Peach Mango Punch in a Martini Glass served with a Grilled Peach Garnish for the non-alcoholic):
100 Package Peach Sangria & Peach Mango Punch @ $12.00 per guest + service charge + tax = $1546.38
Modified Antipasto Display for 100 @ $14.50 per guest + service charge + tax = $1868.54
The modified Antipasto Display includes:
- an array of Grilled and Marinated Vegetables
- Meats
- Fruits*
- Cheeses
- and Crisp Bread
*Its modified because I substituted fruit for seafood my DF is highly allergic to seafood.
Outdoor Set-up charge ($75) + tax = $79.88
1 Bartender Fee ($100) + tax = $106.50
Cake:
Rich in Roses cake for 100 @ $10.00 per guest + tax = $1065.00
1 White Chocolate Castle Cake Topper with Gold Turrets ($100.00) + tax = $106.50
Reception American Adventure Rotunda:
American Adventure Rotunda Fee: $2000 + tax = $2130.00
300 Hosted (Bill on Consumption) Premium Bar (for 2.5 hours) @ $7.25 each + service charge + tax = $2802.21
(We chose the Bill on Consumption Premium Bar package for the first 2.5 hours of the reception. At midnight the bar turns into a cash bar. When they do the BEO they average 3 drinks per guest and charge at the Premium Wine price.)
White Chocolate Castle Handling Fee ($20) + service charge + tax = $25.77
100 Wedding Cake Handling Fee @ $2.00 each + tax = $213.00
Brides Meal ($96) + service charge + tax = $123.71
This includes:
- Canadian Cheddar Cheese Soup
- Mixed Green Salad w/ Grape Tomatoes, Caramelized Onions & Key Lime Vinagrette Dressing
- Raspberry Sorbet in a Blue Lit Ice Glass Slipper (we got this just for us)
- Seared-beef Filet with Red Wine Demi, Cream Cheese Mashed Potatoes, Baby Carrots and Asparagus
- Also includes Rolls, Butter, Coffees, and Teas
Grooms Meal ($87) + service charge + tax = $112.11
This includes:
- Canadian Cheddar Cheese Soup
- Mixed Green Salad w/ Grape Tomatoes, Caramelized Onions & Key Lime Vinagrette Dressing
- Raspberry Sorbet in a Blue Lit Ice Glass Slipper
- Grilled Lemon Chicken, Cream Cheese Mashed Potatoes, Baby Carrots and Asparagus
- Also includes Rolls, Butter, Coffees, and Teas
43 Beef Dinners @ $74 per guest + service charge + tax = $4100.48
This includes:
- Mixed Green Salad w/ Grape Tomatoes, Caramelized Onions & Key Lime Vinagrette Dressing
- Seared-beef Filet with Red Wine Demi, Cream Cheese Mashed Potatoes, Baby Carrots and Asparagus
- Also includes Rolls, Butter, Coffees, and Teas
42 Chicken Dinners @ $65 per guest + service charge + tax = $3518.01
This includes:
- Mixed Green Salad w/ Grape Tomatoes, Caramelized Onions & Key Lime Vinagrette Dressing
- Grilled Lemon Chicken, Cream Cheese Mashed Potatoes, Baby Carrots and Asparagus
- Also includes Rolls, Butter, Coffees, and Teas
7 Gus & Jaq Childrens Meals @ $20 per guest + service charge + tax = $180.41
This includes:
- Chicken Tenders
- Mickey-Roni and Cheese
- Fries
- Corn
(The kid's meal is for kids ages 3 - 9. We have 6 kids that are under the age of 3 and they will still get the kids meal but it's free.)
2 Chefs Choice Vendor Meals @ 13.95 each + service charge + tax = $35.95
1 Bartender Fee ($100) + tax = $106.50
1 DJ Wedding Package = $1250.00
Magic Kingdom Portrait Session = $1000
Grand Total: $36,660.18
Here is what my floral breakdown looked like before:
http://www.disboards.com/showthread....e=1&highlight=
And here is what it looks like now (my colors are champagne, latte, and truffle):
Bridal Bouquet: Hand-tied bouquet of blush pink mini calla lilies accented with champagne Swarovksi crystals throughout (1 Mickey/17 singles). 75% ribbon wrap the stems in ivory satin with Champagne Swarovksi crystal closures up the stems (1 Mickey/5 singles). $300 for the bouquet and $28 for the Champagne Swarovski cyrstals (they are $1 a piece).
I will be doing the Magic Kingdom Photo Session so it's $75 to refresh the bouquet for that.
Maid of Honor & Bridesmaid Bouquets: Single white standard calla lily presentation. Frame with ruscus and wrap stems in brown satin ribbon. Single Swarovski champagne crystal closure. $26 per bouquet ($25 for the flower and $1 for the crystal). I have 2 MOHs and 5 BMs so thats 7x26 = $182 for my girl's bouquets (not bad).
Flower Girls: $20 for blush and ivory rose petals for 2 flower girls (we're providing our own baskets).
Groom: Double blush mini calla lilies, ruscus, ivory satin wrap the stems with champagne Swarovski crystal Mickey closure. $23 for the boutonniere and $3 for the crystals. He will also need a duplicate new one for the Magic Kingdom Photo Session so that's another $26.
Best Man & Groomsmen: White mini calla lily, brown satin wrap, champagne Swarovski crystal closure. $18 for the boutonniere and $1 for the crystal. He has 2 Best Men and 7 Groomsmen so that's 9x19 = $171.
Ringbearer: Smallest white mini calla lily, ruscus, brown satin wrap, champagne Swarovski cyrstal Mickey closure. $18 for the boutonniere and $3 for the crystals (it takes of course 3 crystals to make the Mickey closure). We have 3 ringbearer's so thats 3x21 = $63.
Ushers: White mini calla lily, brown satin wrap, champagne Swarovski crystal closure. $18 for the boutonniere and $1 for the crystal. We have 3 ushers so that's 3x19 = $57.
Fathers: White mini calla lily, brown satin wrap, champagne crystal closure. $18 for the boutonniere and $1 for the crystal. 2 fathers so 2x19 = $38.
Male Vocalist: White mini calla lily, brown satin wrap, champagne cyrstal closure. $18 for the boutonniere and $1 for the crystal. We just have 1 male vocalist = $19.
Mothers: Wrist corsage of white mini calla lilies, ivory spray roses, ivy, Dijon lady chiffon ribbons. $31 a piece and we have 2 mothers so 2x31 = $62.
Ceremony (Wedding Pavilion):
- Instead of a unity arrangement we have chosen to go with more candles so we have (10) cylinders at varying heights - (5) per side of the altar table - filled with water, ivory rose petals. The cylinder vases are $5 each so they are $50. Each vase will be filled with water and rose petals the petals are $5 per vase so thats $50. The vases will also have a floating candle on top which are $3.25 per vase so thats $32.50.
- Ivory unity candle with Swarovski crystal Mickey accents = $65.
- We are going to have 2 Ivory memorial candles (which we will provide ourselves) with a fresh coordinating floral cluster at the base of the candles. The candles will be placed on columns with ivory chiffon skirting on each side of the altar table. The candles will be pre-lit with hurricane globes around each candle. The rental for the columns is $25 per column and we have 3 columns (not sure why yet I dont know if this is a mistake or were putting the unity candle on one) so thats $75 for the columns and $70 for both of the floral clusters.
- 22" cylinder vases (12 of them) filled with water, ivory rose petals and an ivory floating candle. These will be placed on the wood floor at the ends of every other pew. The rental for the vases is $10 per vase so that's 12x10 = $120. The cost per floating candles is $3.25 so that's 12x3.25 = $39. The cost for the petals is 10 for each vase so that's 12x10 = $120.
Pre-Reception (Italy Isola):
- We will have 5 cocktail tables and 5 high boy tables. On each table the centerpeice will be a crystal beaded candle lamp with a battery flicker tealight candle in each. It is $15 to rent this lamp so that's 10x15 = $150.
Reception (American Rotunda):
- They're going to place all of the candles from the altar on our sweetheart table as our decoration (this is part of the move fee).
- We have 12 tables for the reception so theyre also going to re-use all of the 22 vases used at the ceremony as centerpieces for each table (also part of the move fee). In addition theyre going to add 6 votive candles around this tall vase and to our table as well so thats a total of 78 votive candles @ $2.50 a piece = $195.00.
(Instead of the votives we may decide to do 3 different sized cylinders so there isnt such a big difference in vase size on the table it depends on price though.)
- Each chair will have a white poly-cotton chair cover with alternating chocolate and champagne sahses tied in bows. This is $8.50 a chair so that's 100x8.50 = $850.
Cake Table:
- Standard linen with 1 chocolate satin sash and 1 champagne satin sash criss-crossed over the top of the table. $5 per sash so that's 2x5 = $10.
- Accent the cake table with 6 votives. 6x2.50 = $15.
- Disney's Fairy Tale Wedding cake knife and server set = $50 + we are accenting the cake knife and server set with brown satin ribbons for $10.
Toss Bouquet:
- Small, hand-tied bouquet of blush roses = $35.
Subtotal: $3003.50
Tax: $192.53
Move Fee: $100
Delivery Fee: $25
FINAL TOTAL: $3323.73
Ok..I hope I typed all of the figures above ok and it all adds up right.
Hope this helps!!!! Let me know if you have any questions.
We'll have to compare our schedules once we figure out whats going on. If I'm in the parks, I want to try to lurk at your wedding 
I'm pretty happy with my beo so far - I'm still slowly trying to cut it down as much as I can. But you definitely did really well since you're having 100+ people. I will PM you once I get my schedule all figured out and we can find a day to meet 
Thanks!
