NJ DIS Meet to Benefit GKTW - July 16! $1750.00 RAISED!! WAY TO GO! UPDATE in #293!

[*NikkiBell*]

Great!!! I'll add you to the list.

 

[wdwscout]

BUMP....

Anyone else interested in joining us?

Pancakes, silent auction, book swap, and raising money for Nikki to eat lox...
I can't think of a better way to send a Saturday!

(details on Post #1)

 

[sdlong329]

Hello all!

I am just thinking out loud here ... and pardon me if this has already been discussed ...

If we have 40+ people attending ... and each person brings 2 items for auction ... we could have a BOAT load of stuff. If some people bring more than 2 items .. we could be overloaded.

Is there any thought of whether someone wants to maintain a list of items to be donated ... I am thinking something that could be emailed (privately) ... such as...

QTY = 1, New Rawlings Basketball, retail value $24
QTY = 2, WDW Mickely Mouse trading pin, retail value $12 ea
QTY = 1, New Disney Lithograph, Beach Club Villas, retail value, $25


... I am thinking it might help if some of the paperwork was computerized, ahead of time ... so we do not have to hand write everything at the last minute. It may also help to have this information in advance (including whether new or used, and approximate retail value (etc)), so that someone might be able to have an idea of what is anticipated, so we might consider allocating space.

**** ALSO *** If your Disney or nonDisney collectible has an appraisal or COA (Certificate of Authenticity) which will be included with the donation ... PLEASE make this information available (and bring it/them with you) ... as this can add MUCH interest to potential buyers / bidders.

Steven

 

[wdwscout]

Hello all!

I am just thinking out loud here ... and pardon me if this has already been discussed ...

If we have 40+ people attending ... and each person brings 2 items for auction ... we could have a BOAT load of stuff. If some people bring more than 2 items .. we could be overloaded.

Is there any thought of whether someone wants to maintain a list of items to be donated ... I am thinking something that could be emailed (privately) ... such as...

QTY = 1, New Rawlings Basketball, retail value $24
QTY = 2, WDW Mickely Mouse trading pin, retail value $12 ea
QTY = 1, New Disney Lithograph, Beach Club Villas, retail value, $25


... I am thinking it might help if some of the paperwork was computerized, ahead of time ... so we do not have to hand write everything at the last minute. It may also help to have this information in advance (including whether new or used, and approximate retail value (etc)), so that someone might be able to have an idea of what is anticipated, so we might consider allocating space.

Steven

I hear you Steven!

I have thought about this and actually was considering maintaining a list when we first decided on the silent auction. Somehow it never happened.
I am happy to do that though and think it is a terrific idea.
It may also make sense to group some items into one "lot"- but we'll have to see what we end up with to know.
I have already made the basic bid sheets we will use to record bid increments for each item- this way I can add the details ahead of time.
I will keep a record of what we'll have and how to plan space.

If you are bringing items- please PM me- as much of a description as you can, and if you have an idea of what price bidding should start- let me know.

 

[*NikkiBell*]

I am glad that you brought this up. For the past few weeks, I have been thinking about this. Unfortunately, my PM box suddenly stopped working so I wasn't sure how to collect the information. I literally came on to post here about it when I saw Linda volunteering to handle the list. My other thought was Google Docs. Either way is fine with me.

Now that we are coming down to the wire, we need to finalize things a bit more. We will have lunch/dinner, the silent auction, donation jar, and activities for the kids. Any other last minute fundraising ideas or do we want to stick with this? Remember that there is a suggested $5 donation for those attending.

Linda, once you have a list of items let me know and I can make up the sheets for the auction. I'll put what it is, the starting bid, and a bunch of lines for those bidding.

 

[sdlong329]

I would plan to be a bit flexible, and prepared for change. I mean, someone might have an idea that a donated item is worth $x ... but remember, auctions generally start lower than retail price. In addition, silent auctions sometimes have to be amended if an item is not garnering any bids.

With regard to bid increments, we will need to *police* this ... as some may unknowingly place an incorrect bid. Example ... if increment is $5 ... and someone raises the bid by $1, that needs to be addressed ... hopefully, since most (if not, all) bidders will be present, this can be rectified ASAP.

Still trying to figure out what I can bring.

 

[*NikkiBell*]

I've run a few silent auctions before. I think increments of $5 or $10 depending upon the item should work. What do you think?

 

[sdlong329]

I've run a few silent auctions before. I think increments of $5 or $10 depending upon the item should work. What do you think?

More than likely, you are probably on target, BUT, if it's a $20 or $25 retail item, it might be hard to have $5 or $10 increments ... depending on the starting bid. Yes / No?

If there is a question as to value, I am sure it would be easy to get a quick on.site consenus of a few people as to either value, or bid increments. Nobody is ever right or wrong ... it's just a matter of trying to guess what the buyer(s) would say to a price (or increment). Given that this is a charity event, and that we are all in this together, I am thinking things should go without a major hitch.

 

[pal-mickey]

We recently attended a silent auction for our church. Most bids went up between $1-$5 increments. I think if there is something worth >$50 maybe then the increments could be $10.

 

[*NikkiBell*]

Just bumping this to keep everyone in the loop.

 

[parrotheadlois]

What do you want us to do with the items we intend to donate? Take pictures? I don't know how we'd access their value. Would you like us to come early and help set up??

 

[Tess'smom]

My daughter and I would like to participate too! Sounds like fun.

 

[wdwscout]

What do you want us to do with the items we intend to donate? Take pictures? I don't know how we'd access their value. Would you like us to come early and help set up??

I was just about to PM everyone who said they'd be bringing something to the silent auction (it'll happen tonight or tomorrow). I have the list of everyone written out- but we just HAD to go see Cars 2 today!

Basically- I think we'd like to get an idea ahead of time how much stuff we'll have (table space-wise) and if we have lots of duplicates, or things we can group together into "packages." I can also add a brief desription of the item to the bid sheet and a starting bid.

No pictures necessary- you'll be bringing the items to Perkins. So everyone will see exactly what they are bidding on.

Let me paint a picture for everyone who hasn't seen a silent auction. (There are really several ways you can do one- but this is what we will be doing.)

• Everyone brings in their items for auction. We will have a couple of tables set up with tablecloths.
• No chairs- so people can walk around the tables and see all of the items.
• Each item, or group of items will be lined up along the tables.
• In front of each item there will be a sheet of paper with a short description of the item and a starting bid. It will also say how much each new bid must increase. (for example - $1, $2, $5, $10)
• Under the description will be a list of blank lines. This is where people can write their name and their next bid (in an amount equal to or more than the designated increment).
• There will be a start and end time for adding bids. Usually there is a period of time (say, 30 minutes) for people to walk around and see everything before bidding starts.
• Then, the bidding time frame opens and people can go up and bid on as few or as many items as they want.
• There is a pre-announced end time and when that comes, all bidding ends and the last person who wrote their name on the list (with the highest bid) is the winner of that item.

We'd like everyone bringing items to arrive as early as possible. We get the rooms at 1:00pm. If we can have all auction items ready to go by 1:30, view until 2:00, start at 2:30 and end bidding at 3:30- that should work fine. That will give us time to let everyone pick up their winning items, pay and finish up.
We have to be out of the rooms by 5:00.

So, if you are bringing items for the auction- please PM me as soon as possible.

 

[*NikkiBell*]

The logistics sound good to me!

What needs to be done before the meet? Let's keep a running list and divvy it up.

 

[*NikkiBell*]

My PM box is now working again!!!!!

 

[wdwscout]

My PM box is now working again!!!!!

 

[DebºoºS]

I had a terrific (I hope!) idea today and could not wait to get home and tell everyone about it... It's another way everyone at our NJ Perkins Meet can help Give Kids the World Village.

GKTW maintains a "Wish List" on their web page- click (here)
In addition to your monetary donation to the NJ Meet/GKTW and anything you buy or donate to the silent auction- see if you can bring one or more of the items on their VAST wish list. It can be as small as some batteries or pens, or something a little larger. We can group everything together and send it with a photo of our Meet and a card signed from everyone there that day! I don't mind being the person to mail everything (but, if you choose to donate a refrigerator or a TV- I may ask you arrange to ship it yourself. )

What does everyone think? Can we do this? cheer2

What a great idea! Thanks for offering to ship

 

[MyMuse]

Just stopping by!

 

[WDWGeek1971]

Would there be any interest in the first four D23 magazines in mint condition?

Just wondering.

 

[wendydarling826]

Definitely interested in the D23 Magazines!