I too was in a "point chasing" mode to get our family a Club Level upgrade at the Swan for our 5 night stay in July. I got the AMX card and quickly reached my point goal. However, when I called in early June to secure the upgrade, with points, I got a variety of responses from Starwood and the Swan (see previous posts in this thread).
Bottom line was that I needed to call Starwood 5 days ahead to upgrade using points. They would NOT make the upgrade any earlier. My other choice was to be bold and daring and try to get a "free" upgrade when we arrived.
We really wanted the Club Level and I was more than willing to "pay" for it with points, but I didn't think there would be much of a chance if I waited (especially when a Swan CM told me there was only 1 non-smoking room left on Club Level). Yet after making many, many phone calls I knew that was all I could do.
After such a frustrating experience in early June, I wasn't all that hopeful, but I called Starwood early Tuesday morning, 5 days before our arrival. I spoke with a very nice young woman who made the change for me with no problems. We booked the rooms thru Dreams at the gov rate. The Starwood person told me we had the same gov rate and that we would be on the Club Level. She even offered to send me an email confirmation of the change (which I agreed was a good idea).
The confirmation arrived within 20 minutes. All was correct, except for one small problem - the initial reservation said 2 adults, 2 children. The ugrade listed only 2 adults in the room.
The email also said if there were any questions or problems to call Westin (the Swan is a Westin hotel) directly - an 800 # was supplied.
Instead, I decided to call the Swan directly. I explained my problem and was then transferred to the one staff person who handles Dreams reservations. I told her everything was fine, I had been upgraded with my points, but somewhere along the line they lost my kids! I just wanted to make certain we had a room with 2 queen beds and I also wanted to make sure the hotel knew I had two teenagers along. This CM assured me everything was in order.
We leave on Saturday and will be checking-in on Sunday. I'll be bringing along ALL of my emails and hoping there isn't a problem. I promise to let you all know what happens.
But I guess the moral of the story is not to be discouraged with the point upgrades! I really was feeling low about it in June, but I followed the rules, called 5 days ahead of time and was able to make the upgrade for a July vacation. And July is a very busy time of the year.
Hope everyone gets the type of room they are hoping for to make their vacation even better!
Dead End Kid