Wedding Night Room

[allisonswonderland]

Ok- I know someone talked about this earlier. I got confirmation for my complimentary night for the custom wedding. I spoke to my EM and asked about moving and she said to call the group reservations and let them know the room is already booked for that night. I also asked her about moving and she said that if we did not want to move then let them know and they will make a note. If I do not move will we not get anything special? I do not know if they upgrade you for one night and I would miss out on that. Please let me know- Thanks

 

[Janet2k]

Wedding Night Room...

I'll answer your question in two parts. The first part is found here (I just put it in another thread): click here.

I hope you find it helpful because, simply put, moving rooms is a hassle when a wedding / vow renewal is involved. Do not make your decision lightly.

 

[Janet2k]

...I got confirmation for my complimentary night for the custom wedding. I spoke to my EM and asked about moving and she said to call the group reservations and let them know the room is already booked for that night. I also asked her about moving and she said that if we did not want to move then let them know and they will make a note. If I do not move will we not get anything special? I do not know if they upgrade you for one night and I would miss out on that. Please let me know- Thanks

In the past, if your comp night was for a deluxe resort, and if there was availabilty at that resort, your room might be bumped up into the concierge category. It was never a guaranteed thing, so don't count on it, but it did happen to a few custom couples in the past. I'll cross my fingers that it happens to you if you choose to take that route.

For my custom vow renewal, I already had a reservation at the BWV for my wedding night. Since I had five resort rooms booked at the BWV for family members, I didn't think I would want to move for the night of my vow renewal (I didn't think it would be fair to my guests who had traveled so far to share my special day with me). But as my vow renewal planning moved forward, it became clear to me that it would be easier on my husband and myself if we moved over to the Grand Floridian for the nights surrounding our vow renewal: (1) we had rehearsal scheduled for the Wedding Pavilion; (2) we had a Welcome Party scheduled at the Grand Floridian; and (3) our vow renewal was scheduled for the Wedding Pavilion. That put three events in the Grand Floridian's backyard. Plus, I just couldn't see beginning the second part of our "happily ever after" at any resort other than where our love for Walt Disney World first began -- the Grand Floridian. And so I booked a three-night stay at the resort (the rest of my family's vacation would be spent at the BoardWalk Villas with our guests -- that helped put my mind at ease).

As to why I booked a three-night stay at the Grand Floridian, I went into detail regarding that in my prior post (just follow the link).

Since I already had a reservation at the Grand Floridian for three nights, Disney wound up crediting my credit card for the night of my vow renewal. (I can't remember the details of how that happened, but I seem to remember seeing a credit on my credit card.)

I want to mention another option that you should look into if you're not sure about switching resorts for only one night. I don't know if it is a given, but it certainly is worth looking into.

Initially, when I was going to keep my BoardWalk Villas reservation intact, I inquired about the possibility of having my comp night occur at the end of my vacation. I was told that if there was availability on that date at the resort that I had selected (in my case, the Grand Floridian), it was a possibility. As you now know, I didn't go down that route because I wound up booking a three-night stay at the Grand Floridian. Still, it was nice knowing that I had an option available to me.

So, if you don't want to move for the night of your wedding / vow renewal, inquire about moving your comp room to another night. It certainly never hurts to ask.

 

[KT27]

Since I am booked through DVC for a week I asked my EM if I was able to switch the comp night to the beginning or the end of our stay. We decided on the using it the 1st night at The Beach Club when My mother, sister & I fly down before my fiance. The 2nd night I will move over to BCV & wait for the arrival of my my fiance.

 

[Janet2k]

...I was able to switch the comp night to the beginning or the end of our stay. We decided on the using it the 1st night at The Beach Club when My mother, sister & I fly down before my fiance. The 2nd night I will move over to BCV & wait for the arrival of my my fiance.

Thanks, KT27, for sharing that. It is useful information to have.

By the way, congratulations on your upcoming FTW.

 

[allisonswonderland]

I am staying at the Beach Club the whole time and the comp night will also be at the BC, so would they make me switch rooms?

 

[Janet2k]

I am staying at the Beach Club the whole time and the comp night will also be at the BC, so would they make me switch rooms?

That is a tough question. I will try to cover as many bases as I can, but please remember that I am only sharing my experiences with you. I do not work for Disney. They are truly the only ones who can answer your question.

Now that my disclaimer is out of the way, here goes. My answer will be involved so please let me know if I have been unclear.

Assumptions:
Wedding / Vow Renewal will happen on Night 3 of your 6-night vacation
Standard Room booked at Beach Club
Comp Room booked at Beach Club

Wedding Week Scenario One:
Beach Club Room A (5 nights)
Beach Club Room B (1 night – Comp Room)

Disney will make you switch rooms twice.

Begin in Room A for 2 nights
Move to Room B (Comp Room) for 1 night
Move back to Room A for last 3 nights

This would require a room key for Room A, a room key for Room B, and then a room key for Room A again because in all likelihood you will be given a different room since you gave up Room A for the night of your wedding (and even if Disney gave you the exact same room again, you would still need a new key issued for it).

Wedding Week Scenario Two:
Beach Club Room A (6 nights - double-booking the wedding night)
Beach Club Room B (1 night – Comp Room)

If you kept Room A for all 6 nights of your stay, it would go like this (note: Disney will still make you switch rooms twice):

Begin in Room A for 2 nights
Move to Room B for 1 night (Comp Room)
Move back to Room A for last 3 nights

This would require a room key for Room A, a room key for Room B, but when you switch back to Room A, you would use the original room key since you never gave up possession of Room A.

Wedding Week Scenario Three:
Beach Club Room A (5 nights)
Beach Club Room A (1 night – Comp Room)

Disney allows you to stay in Room A for entire vacation. Note, two outcomes could happen.

Outcome A:
Begin in Room A and stay in it for 6 nights

This would require a room key that works for all 6 nights of your stay.

Outcome B: (Note: This is not as farfetched as it seems)
Begin in Room A for 2 nights
Stay in Room A for 1 night (Comp Night)
Continue staying in Room A for last 3 nights

This would require a room key for Room A, a room key for your Comp Night (even though you’re still in Room A), and when you switch back to your regular resort reservation, a new room key would have to be issued yet again (even though you’ve never left room Room A and are still in it).

Yes, I experienced that last scenario's Outcome B for my vow renewal. I was allowed to stay in the same room for all three nights of my three-night stay. I had a room key issued for the first night, a room key issued for the second night, and a room key issued for the third night. I didn’t know it would be handled that way until the evening of my first night when a room bill and new room key were slid underneath my door. Huh?

Upon check-in on my first day, I was assured that I would be staying in the same room for all three nights of my stay (the 2nd night was the night of my vow renewal and thus was my comp night). Why did the resort check me out and then check me in again without my knowledge at the end of Day One? Who knows. I certainly didn’t expect it to happen that way and thus called the concierge to inquire about it. I was informed that since my 2nd night was my comp night, that was how they were handling things.

Things got a little more involved from here on out.

I didn’t discover that I needed a new room key for the 3rd night of my stay until shortly after 1 AM (which was technically Day Four of my stay). My young daughter and I were returning from our midnight swim when we discovered that our room keys would not work in the elevator. Without elevator access, there was no way that we could make it up to the floor where our resort room was located. The odd thing was that our resort keys had worked about an hour or two prior (we had returned to the resort shortly before midnight, after a very long day in the theme parks with our guests).

So, there we were at 1 o’clock in the morning, standing in our soaking wet bathing suits before the Front Desk. Our resort keys had obviously pumpkin’ed out at midnight (just like Cinderella’s golden carriage had pumpkin'ed out). I wasn’t terribly pleased with the turn of events, and if someone would have warned me that I needed new keys issued before midnight, I would have gladly done so. But no one told me, and as the saying goes, you live and learn.

As you can see, your easy question has very complex answers. I don’t know how Disney is handling things now, but I have had things like this happen to me on more than one occasion in all sorts of room types and room categories. I thought it best to warn you (I wish someone had warned me). The best case is that you'll have the same room for every night of your stay and your room key will work throughout. The worst case is that you'll have to switch rooms twice and will need room keys issued three times. I hope this helped.