Coronado Springs Fax - 407-939-1001
No requests should be sent until 4 days prior to actual check-in. The resorts do not get to download the reservations from the DRC computers until 10 days before your arrival and the room assigners generally block your rooms 3 days before. If you fax a request to a resort before they have the reservation in their computers and are ready to assign it, they will file it in a special "pass" folder. That folder should be checked daily to pull out faxes that came in early but there is always the chance yours could be missed. The best way to avoid getting in the Pass folder is to not send in your request until 4 days before.
Figure your 4 days prior to arrival this way:
Thursday - Arrival day/check-in
Wednesday - 1 day prior
Tuesday - 2 days prior
Monday - 3 days prior
Sunday - 4 days prior
Faxing after 4 pm is usually best only because the morning Room Assigner is usually bogged down with checkouts and the evening Room Assigner is usually dealing with check-ins until 4 pm. Honestly though, if you are faxing it doesn't matter when you send it. If they are busy they will file it and the evening Room Assigner will get to it when they start blocking requests.
Sample
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Disney's Wilderness Lodge
Attn: Room Assigner
Date: September 16, 2001
Greetings from Texas!
Our first magical Disney vacation is finally (almost!) here and I wanted to see if you could possibly accommodate our room requests for Sept. 20-29. We have a courtyard view, need a nonsmoking room, would like to be on the fifth floor, and would love it if we could see the fireworks from the balcony. Our little Mouseketeers are 5 and 7, so they would really like a room with the bunk beds, too! Thank you in advance for any help you can give us in making our first visit wonderful!
{name}
reservation #
{home address}
{home phone}
~~~~~~~~~~~~~~~~~~~~~~~~~~
Thanks Buzz, I am going to have my AAA travel agent call down and give my room request and then I will follow these instructions and fax down to CSR myself 4 days before my trip!
9 more weeks and 5 DAYS!!!!!


