I am relating to your post and am wondering how your planning will be different next visit?
I haven't been to DW since the '90s and I'm trying to research and plan everything I can for a trip next May. However, I'm concerned since I haven't been there in so long that I'll need to see it once to get a feel for how to do it in the future...feedback appreciated.
DWDan, our trip was a large family trip so just organizing everyone to be at the same place at the same time was nightmare. That was part of our issue. However, if I was planning a trip for just my wife daughter and I, these are a few things I would probably do differently:
1. Extra Magic Hours- I read a lot about the pros and cons of them. I'm not sure I would do them unless I knew I could park hop. We went to two parks that had Extra Hours in the morning and it wasn't a benefit to us, partly because our group wasn't mobile enough. The parks definitely seemed to get very crowded by lunch time. And in my opinion, park hopping is not that easy, unless you're riding the monorail.
2. Distance from attraction to attraction- It was 20 years since my last visit so I had no idea how far the attractions were from each and how the layout of the parks were. I used the Touring Plans website to help create a rough schedule for each day. When they tell you it's a 3 minute walk from attraction to attraction, it doesn't seem that bad. But go outside and walk for 3 minutes, see how far you actually go. Now add thousands of people, strollers, wheel chairs etc. I think I severely underestimated how long it would take to walk around the park. You can't get a good feel from maps.
3. Dining reservations- I made all but one of our reservations during dinner times. For this trip, it wasn't the best idea. It locked us into being at specific park for the day. So, no matter how crowded the park got we really couldn't leave (again, we weren't the most agile and mobile group). I was able to change one of our reservations while I was there to a lunchtime meal and that worked out great because it freed up the late afternoon/evening for us to be a little more spontaneous. Next time, I would probably do either more lunch reservations or early dinner reservations.
4. Character lines can be deceiving- We went to meet Ariel (15 minute posted time). We waited 45. Got in line to meet Goofy and Pluto, only about 8 families in front of us. Took about 45 minutes, mostly due to frequent breaks by the characters. Got in line for the Jungle Book characters, again only about 6-8 families in front of us. Took about 30-40 minutes. The lines may look short, but they can take a while to get through.
5. Don't be fooled by "low" crowd levels- Like many have said on here, there is no such thing as low crowd at Disney. The low crowd level that you and I experienced years ago is not applicable. I saw low to medium crowd level for our trip and in my mind, I compared it to my trip 20 years ago. I was wrong.
The biggest issue that my wife had was that the trip had a "hurry up and wait" feel to it. Between having to rush to the bus in the morning, running around to Fastpasses, trying to get a decent spot for fireworks and parades, it all felt very rushed. I know Disney is not necessarily a "relaxing" vacation, but next time I will make sure we take more time to just stop and enjoy the park. We didn't do that nearly enough this visit.