HELP! MS Outlook 2007 problem

[erincon23]

I'd really appreciate any help -- I need to send out an email to the contacts my boss has in her Outlook list. I don't have Outlook on my home computer, and am not terribly familiar with it. I tried to do the video for this, but my work computer won't let me download the file needed for the video, and none of my regular computer helpers are familiar enough with Outlook to be of any assistance.

The problem is this: I want to send this email to about 400 contacts. I want to send it to them as a bcc, with myself as the "to" recipient. I think I want to set up a distribution list, but I can't figure out how to do this. Or is there an easier way? I can get it to get all the contacts into the "to" field, but I don't want to send it out this way -- is it easiest to just set it up that way to start, then copy all those names to the bcc field, delete the "to" names and put my name in the "to" field?

And not being familiar with Outlook, when I send an email through Outlook, what email account is it going to use? My boss doesn't know (she has two primary email accounts) -- is the easiest way to figure this out just to send myself an email from her contact list and see what account it comes from?

I'm going to go to the library today and see if I can get the "dummies" guide. But I have to send this email out at the latest first thing tomorrow morning, and I'm stumped! Thanks for any help anyone can give.

 

[golfgal]

Do you have a BCC field in your email? If not, go to the "options" and select that to show. Then add your emails.

With something going to 400 emails, there is a good chance it will get blocked by your ISP.

Am I understanding your question correctly?

 

[golfgal]

Also, if you want to form a "distribution group" you can do that under the "new contacts" and it will ask you if you want an individual or group. You select group and name the group whatever (I have one, for example, for the girls golf team). You then select "add members" and just click members from your email contact list--or type them all in if you have to. You can also copy and past from a document if you have to. If you do that, select the option on the email that adds all contacts to your address book so they are there.

Then to send as a BCC type in the contact group name in the bcc line and your name in the To line.

 

[camlace]

to see which account you are emailing from: when in the email you should see an "Account" button under the Send button. Click that you should be able to select which email account you are sending from. This is assuming she has all her accounts in one outlook file. Does she login with different username and password to access each account? If not then you should see the multiple accounts when you hit the Account button under send.

 

[erincon23]

Thanks, golfgal, but this isn't what I was looking for. I guess I'll have to keep trying!