Sharing DVC with Family The Charter

[mianol]

Last year my sister and I purchased DVC together. I thought it would be fun to create a constitution/charter of sort outlining how we would share the accomodations and facilities between our two families. My sister and I get along great, but who knows what kind of disagreements we may have over the next 38 years. As such we have begun creation of a fun document laying out guidelines for DVC usage. I am looking for ideas to import into our charter. My apologies to Thomas Jefferson for plagerizing the opening paragraph.

Declaration of Vacation


When in the course of human events, it becomes necessary for persons to dissolve bonds of employment, and to assume the relaxed posture that laws of nature and of nature's god entitle them. We hold these truths to be self-evident, that all men should vacation, that they should vacation to the best of their abilities and endowment. --That to secure these rights, we the families ********have procured a real estate interest in Disney’s Beach Club. We joyously publish and declare, that these families are, and of right ought to be free from the stresses of work; that they are absolved from all allegiance and responsibilities of their employment and domestic responsibilities; for the duration of vacation.


CHARTER

Mission: To enjoy our lives, company and surroundings while not vacationing like chumps.


I Disney Executive Trip Committee
A. Disney Executive Trip Committee with be informally know as DETC (Det See)
1. All DETC business shall be conducted in as humorous a fashion as possible.
B. DETC will be comprised of Michael, Mandy, Gregg, Patty
1. No less than three members will need to be present to constitute a quorum.
2. No proxy voting is allowed.
3. Honorary non-voting members can be appointed at the discretion of the DETC.
C. The DETC will meet BI-Annually
1. Annual meeting will be held during annual vacation.
2. BI-Annual meeting will be held at a time convenient for both families.
a. All meetings can be held in person of via electronic multimedia if needed.
D. Special Meeting will be held on an as needed basis.
E. Special Officers
1. Special Officers will be appointed during annual meetings.
2. Chairman:
a. A chairman will be appointed to steer the DETC in relation to the next annul trip.
b. The chairman shall be referred to as Mister/Madam chairman during the DETC meetings.
c. The chairman will insure that Sub-Committees remain on time.
d. The chairman shall have access to a nominal “Accent Fund”. This fund will be replenished annually by each family providing “$100”
1. The funding can be requested at the discretion of the Chairman, but no later than one month prior to the annual trip.
2. The Accent Fund can be suspended for a year at the request of the DETC should families not vacation together that year.
3. Fund will be used at the sole discretion of the chairman.
3. Secretary
a. The secretary shall be responsible for taking notes and keeping possession of the official DETC record book.
b. The secretary shall be mocked at the discretion of all members for being stuck taking notes.
c. The secretary position will be on a voluntary basis. If no volunteer is found that the position will be assigned. The person who has not done it the longest will be appointed.
4. Sub-Committees
a. At the discretion of the DETC a “chump” will be appointed to research a vacation related topic.
b. The DETC will decide what timeline this report is to be completed.

II ANNUAL USAGE
A. Each family owns ½ (156 points) of Disney Vacation Club allotment of 312.
These points can be used at the sole discretion of each family.
B. At no time will one family infringe upon the points of another without the express consent of that family.
C. Records will be kept as needed for those years that one family uses their points and another does not/banks/ or uses partial points.
D. By default the points shall be used at Thanksgiving week for a two-bedroom unit at Disney’s Beach Club Villas. Unless prior arrangements have been made at the DETC or a family chooses to use their allotment in another fashion.
1. Notification of change should be shared with other family as far in advance as reasonable.


III TRADITIONS
A. At the start of each vacation an “Official Drink” shall be anointed.
1. This drink shall be required for each member of the DETC at the official DETC meeting.
B. Skip-Bo
1. An official game of Skip-Bo shall be played amongst the families for the honor of butler services the next year.
2. The game shall consist of 35 well-shuffled cards dealt face down.
3. Butler services shall consist of one set of chumps fetching the winners items of their choice.
4. Butler Service Area
a. Beach Club Area includes Swan, Dolphin, Boardwalk, France and Great Britain.
b. While vacationing outside WDW a case by case basis will be considered with a 5-10 minute walk as a guideline.
C. Thanksgiving Dinner
1. On those vacations occurring over Thanksgiving week, The families shall celebrate said meal on Tuesday. Preferably with a large Honey-Baked Ham.
2. It shall be the responsibilities of Grandmother’s, Mothers, Daughters, and Granddaughters to squabble about how to make Thanksgiving items.
D. The Master Suite
1. The Master Suite shall herein be known as “The Big Room” (TBR)
2. TBR shall be shared on a rotating annual basis.
3. Those years where the families vacation separately or there is no difference between rooms; TBR benefit shall held over until the next available Annual Vacation.
E. Saying Grace
1. It is the responsibility of Gram to say grace in such a matter that everyone cries or becomes emotional.
2. In the event that Gram is unable to perform Grace, an alternative (preferably Mandy) will say Grace.



IV Visitors

A. From time to time the families may choose to share their accommodations with various family members and friends.
1. The sponsoring family will present the idea to the DETC for consideration.
2. The families will be expected to work out any disagreements as to sharing of vacation space.
3. Due consideration of other family will be paramount in scheduling of visitors.
4. As deemed necessary families will take turns in inviting visitors to share our vacation.
5. Due thought should be given to available space at Disney’s Beach Club Villas. As a rule of thumb two bedroom villas can house no more than twelve individuals.
B. Gram shall have priority over all other visitors the families may choose until such a time she is unwilling/able to travel.
C. Ms. Barbara ******will have a standing invitation to join the families during their vacation. Thank you for your caring and dedication to our mother.


V Vacation Commandments

1. I am responsible for my own good time.
2. Vacation Calories Do Not Count.
3.

Need help coming up with more Vacation Commandments

 

[CarolMN]

Excellent idea! Will keep checking back to see how it progresses.

5. Due thought should be given to available space at Disney’s Beach Club Villas. As a rule of thumb two bedroom villas can house no more than twelve individuals.

You will need a clause detailing who will sleep on the floor - maybe even on WHUCH SPECIFC Floor. 2 Bedroom units only have bed/couch space for 8! You might consider putting someone in charge of bathroom time. There are only 2 bathrooms.

Best wishes -

 

[rocketriter]

Possible Vacation Commandment:
I am responsible for my own lateness. If I am late for an activity or a meal, those waiting shall have the option to go ahead without me and I promise not to complain about it very much.

Possible added procedure--you could write this one up yourself. Essentially it would involve a meeting at the beginning of each trip to discuss "ground rules." You never know what people will request when given the opportunity: night lights on or off, doors to balconies open or closed, ways to safely signal when somebody else's teasing starts to hurt or whatever. Each trip's meeting would start with a review of the last trip's ground rules, which can be adopted or modified as children grow up and so forth. We do something like this on all our trips. It makes everybody feel as if their own needs and feelings are being considered, and it also gives us a way to calm down many situations by invoking a ground rule.

 

[mianol]

Your right, it should read not more than 8 instead of 12

 

[CarolMN]

Originally posted by mianol
Your right, it should read not more than 8 instead of 12

Rats! I was so looking forward to seeing the clause that divied up the floor, not to mention the bathroom assignment rules (enormous opportunites for gender discrimination discussions, don't you think)?

 

[MaryJ]

I especially like the Skip Bo butler idea! I might just use that sometime. We always say that when it comes to Skip Bo, we play the "killer version." It would be fun to have something to really play for!

Our favorite line in Skip Bo: "A Card Laid, is a Card Played!"

 

[joepoe]

Fun with family can get ugly when shared investments are involved. Good luck. you will need it.

 

[bobbiwoz]

I would include the "succession" of points into the agreement, and I don't mean "using all of the points exactly in a year is a success."

Bobbi

 

[spiceycat]

make sure that everyone agrees who pays the maintence fees each and EVERY year.

and what happens if one person can't any longer pay their share - do you not allow them to use the points?