Really dumb question - can folios show cash equivalent of a point stay?

[squirk]

I am 99.9999% sure that the answer to my question is "no", and I feel stupid even asking, but I have been surprised more than once in the past.

Suppose I am staying somewhere fully on points, and a business need arises in Orlando where I could legitimately expense out a night or two of my stay as a work-related expense.

Is there any way I could get my final folio to display a "cash equivalent" cost of my stay, allowing me to determine how much I should expense out the "work" nights back to my company? Like, an itemization of what the trip would have cost if I had originally booked as a cash reservation?

 

[alisonslp]

I am not an accountant or lawyer but I would think the answer is yes. However, I would use point rental value, not rack rate, as the rental point is more relevant given the situation, where you would be renting the points out to yourself as a self employed person or to your company/business. Having said that, you need to make sure you can verify it all: print out several references for the current value of rental points, specify in your documents what the travel/business was for.

 

[squirk]

I am not an accountant or lawyer but I would think the answer is yes. However, I would use point rental value, not rack rate, as the rental point is more relevant given the situation, where you would be renting the points out to yourself as a self employed person or to your company/business. Having said that, you need to make sure you can verify it all: print out several references for the current value of rental points, specify in your documents what the travel/business was for.

Thanks much. Really, I just want my resort to do it for me. It would make reimbursement so much easier if the tally came straight from the vendor.

 

[DenLo]

No DVC nor the resort will not do that for a DVC reservation as we are a point system. For the insurance that you can buy through DVC they value the points based on the amount of dues you would pay for only the points used in the reservation.

 

[com_op_2000]

What I have done and been accepted by my employer:
Print out the amount from the normal WDW reservation site of the cost of the room if booked through them for the night(s) I am there on business. Then create a word document explaining why this is submitted cause of the booking on points; the first time I had a conversation with my boss about what I was going to do to have his for-knowledge of the situation.

 

[disneynutz]

Book the two nights paying cash through Disney either through CRO or through DVC. Then book the rest of your stay on points.

Bill

 

[BillPA]

I believe IRS will only permit a deduction for what was actually paid, not what you could have paid. And if you have family with you, you can only do a partial cost deduction.

 

[alisonslp]

I believe IRS will only permit a deduction for what was actually paid, not what you could have paid. And if you have family with you, you can only do a partial cost deduction.

I agree on the first part and again would highly recommend using point rental value as this is easily verifiable and what is more accurate. they should be able to deduct the full room, since you would need to book a room regardless of the number of people. Now, a 2 bdrm would raise red flags in an audit. As for meals - obviously the employee could only deduct his/her own meals, not family's meals.

 

[squirk]

Thanks, folks. Yeah, I am going to stay away from reporting this as a deductible business expense on my taxes. The reimbursement from my employer is easier, cleaner and more $$$ in my pocket.

@com_op_2000 - I have had success with your idea in the past using "mock" airfare quotes to prove what I would have paid in cash instead of using miles. Perhaps that is the way to go. Thanks!