~~Please read~~ Announcing a BIG idea! NEW UPDATE P2

WebmasterPenny

<marquee behavior=alternate><img src=http://www.di
Joined
Dec 16, 1999
<b>Announcing Project X
<i>DIScover new magic</i>
June 17th - 20th 2005</b>

WDWinfo.com is the largest and most active Disney community on the net with many thousands of visitors - all with one common interest. Last winter it occured to me that with so many Disney fans, all focused in one place, it would be a great opportunity to combine our numbers and try and plan a unique and special event...an event that none of us 'regular' people would otherwise get to experience...an event that because of it's size are normally the exclusive domain of big, private corporations (or if you're lucky a big wedding). After toying with the idea for a while I then decided to contact Disney and the first cautious steps of what I endearingly referred to from then on as 'Project X' were taken.

8 months, and a lot of different ideas later, things are finally at the stage where I have a grasp of what is and isn't practical to attempt and the next step can be taken...to find out if anyone would actually be interested. We have some really fantastic options available, we can do just about anything you can think of, but remember exclusivity normally comes with a price tag so ultimately it's about striking a good balance between value and 'coolness'.

So....anticipating some major questions here I figured I'd pre-empt what I could and make a little FAQ.

<b>What is Project X?</b>

It's my crazy pet project to use the power of the DIS to arrange some very special events at WDW.

<b>When is it?</b>

It's pencilled in for June 17th-20th June 2005.

<b>Why then?</b>

I thought long and hard about when would be a good time for this because I wanted this to be open to as many people as possible - this meant biting the bullet and choosing a date when most kids were out of school. July and August which would guarantee all kids were out seemed both too busy and too hot so after much discussion I opted for mid-June when a good proportion of kids were out but temperatures and crowds weren't quite so bad.

<b>Is this an official DIS event?</b>

No. This is something that I am personally organising, mainly because I think it would be really neat to do something new and different that I couldn't experience on my own and I'm a sucker for a challenge. However Pete has very kindly has given me permission to use his boards to co-ordinate it.

<b>What events will be planned?</b>

I've been researching a number of the more practical events we can do and I have a pretty good idea of what kind of event will fly (and what won't), so suggestions are welcome and if something is do-able plus we have the numbers to support it then I can arrange it (though ultimately my decision will be the final one that decides what we can or can't do if need be).

Events so far that I have initially discussed with Disney to various degrees and hope to make a reality if we get the numbers are:-

An exclusive private event at The Adventurers Club. This would be an early evening event and the ideal opportunity for anyone who has not experienced the great fun to be had at the AC because they are not 'Pleasure Island people' and an especially good opportunity for families to try the club in a protected environment when they might otherwise be uncertain of this venue for kids.

An Illuminations Dessert Party. This event will include a number of lovely yummy sweet and savory goodies to eat, hot drinks and best of all a private, unobstructed viewing area to watch Illuminations from. Ask anyone who's done it before - it's a great view, a lot of fun and much better than an Illuminations cruise (in my opinion).

Private character meal(s). I am looking into various locations where we can hold one of these - a lot depends on the numbers interested as many of the park private locations have quite a low people capacity, however with low capacity comes a high cost per head. Also it goes without saying that as we are paying, we also get to choose our own characters (yes Restaurant Board people, that can mean Toy Story...or Villains...or most anyone else!)

An after park hours party. It doesn't get any more exclusive than this - when the gates close behind the general public, we get to stay! I will say right now though, this would NOT involve the Magic Kingdom park, the costs are just too prohibitive (we'd be looking at a minimum of 1,000+ people to attend before we could even think about it and I think that might be beyond our means - though I'm happy to be proved wrong :) ) however, I've investigated options at EPCOT, MGM, AK and Typhoon Lagoon which all have potential ranging from simply having dinner to hiring an attraction.

Organising a number of exclusive backstage tours that aren't generally on offer to the general public.

If there is demand, more events can also be made available - for example there is a very cool Haunted Mansion dinner on the movie set in MGM that I've seen which we can consider amongst other things.


<b>How much will these events cost?</b>

Ok, this is a real toughie to answer at this early stage as there are so many things that affect price. Whilst some of the per person costs (like food & beverage) are fixed from the start, there are others that are simply divided by the final number of people attending - therefore for some of the events, the more people who come - the better the price can potentially get!

<b>So what kind of 'guestimates' do you have so far?</b>

As a very early rough guide so far - <b>all prices would already include gratuity and tax...</b>

*Adventurers Club in the region of $45 pp

*Illuminations Dessert party in the region of $30 pp

*Character meal - depends on whether we do breakfast/brunch or dinner and how many attend - assuming attendance is good then for a character breakfast in a private room then we are probably looking in the region of $25+ pp.

*After hours park party - well this is the one that is the most difficult to predict as this has so many variables. How many people attend, which attractions, whether Disney enforce any food & beverage minimum on us (which really bumps the price up) and how many extra frills we might want to add to make it magical. It could run anywhere from $30 to $60 - beyond that I don't think there's much point in considering it as I'm not sure it's practical to ask a family of 4 to pay $200+ for a few hours of food & fun!

These are all adult prices - where possible there <b>will</b> be cost-breaks for kids

Backstage tours - these are special select tours offered by the Disney Institute usually to only Group sales and run in the region of $100 per person. Must be 16 or over.

Once I start to get some feedback from everyone then I can pin down the costs a bit better and generally provide more detail as things unfold.


<b>What if I don't want to go to all those events?</b>

Not a problem. In fact, it's not even my expectation for everyone to want to attend every single event. Each event will be individually priced. You only pay for what you want to attend, you know exactly how much each event costs and it gives us more flexibility.


<b>What happens if we don't hit the minimum amount of people required for an event?</b>

We will just modify or drop it from the picture entirely. This is something I'm organizing myself - I am not a business...or rich...or able to pay for these events in full upfront. In short, we all have to pay our share so if we don't get the numbers to commit then the event just won't happen.

It should also be obvious from what I've said already but I'll mention anyway to as to eliminate any doubt - this would be a totally <b><i>non-profit</i></b> venture, and every cent paid will go towards the project!


<b>So how can we plan our vacation if we don't know if events are going to happen or not?</b>

In the interim I'll be number crunching based on feed back I get. I have an idea in my head on how many people we need positive reactions from before I say "Ok, let's stop theorising and start making this a reality" - or not as the case may be. If there isn't enough interest then I think it will be evident pretty quickly and no harm done - hopefully that won't be the case though :)

If you have any questions, please head over to this thread to ask so that they are all in the same place - thanks! :)

<b>Edited to add: -

Details of our Adventurers Club event can now be found here

Details of our Illuminations Dessert Party can now be found here

Details of our Animal Kingdom Safari Dinner can now be found here

Details of our special Backstage Tours can now be found here

If interested in any of these, then <i>please</i> Pre-Register your interest here so I can get an idea of numbers</b> :)
 

Brisully

DCL Repo Man
Joined
Sep 27, 1999
If I wasn't "wasting" ;) all my vacation time on the Repo cruise, I would definitely be there. Sounds like a lot of fun.
 
  • jghra

    Mouseketeer
    Joined
    Aug 19, 2001
    We have all our 2005 vacations tentatively planned already (Disney related of course).

    Would be interested in the future though.

    Sounds like a great idea.
    And I thought planning a trip for 9 was difficult - what a task you have taken on!!!

    Good luck with your responses.
     

    denise5374

    <font color=CC0066>Dares to say CRUISE out loud<br
    Joined
    Sep 18, 2003
    I already planned a WDW vacation for 2005 and I am going to be there June 19-June 24 so depeneding on what nights these things are happening.

    The Illumination Dessert Party and the After-hours at a park sound especially interesting.

    My group is me, my DH 2 kids (12 and 8), my sister BIL niece (11) and nephew (2) and our parents.

    Let me know what happens.
     

    rae519

    <font color=6666CC>DIS Veteran<br><font color=CC00
    Joined
    Mar 6, 2002
    Sounds like a good idea but then the disboard would have to "unmask" and be themselves.

    Rae
     

    BuzzBoyMom

    <font color=navy>My boys are my world!<br><font co
    Joined
    May 23, 2003
    I'm so sad! I'll miss the activities by a week! Keep us updated though - it sounds like fun!!
     
  • tvguy

    Question anything the facts don't support.
    Joined
    Dec 15, 2003
    Hey, it's Disneyland's 50th in 2005. The park that started it all is THE place to be in 2005.
     

    WebmasterPenny

    <marquee behavior=alternate><img src=http://www.di
    Joined
    Dec 16, 1999
    Oh I assure you TVguy - I'll be at DL next year as well :)

    In case nobody saw my post on the Theme Parks, Attractions and Strategies Board, I was over-whelmed with the response and quite comfortably hit my 'target'. Once the Thanksgiving holiday weekend is done with, I'll be proceeding to the next step of the Project and get more detailed information out as soon as I am able :)
     

    WebmasterPenny

    <marquee behavior=alternate><img src=http://www.di
    Joined
    Dec 16, 1999
    Ok people - more details of the first event at Adventurer's Club event can be found here! - details of the Illuminations Dessert Party I hope to get up either later today or tomorrow. :)
     

    WebmasterPenny

    <marquee behavior=alternate><img src=http://www.di
    Joined
    Dec 16, 1999
    Ok, I have now posted more details of the Illuminations Dessert Party which can be found here.

    PLUS, the official "Registering of interest" thread is here.

    Come check it out :)
     
  • DisneyPoly

    <font color=0000FF>A Dream is a Wish your Heart Ma
    Joined
    Jul 22, 2001
    The 17th is my birthday!!! What a way to celebrate!!! Let's hear more ... My family of six would certainly be interested :cool1:
     

    WebmasterPenny

    <marquee behavior=alternate><img src=http://www.di
    Joined
    Dec 16, 1999
    That's great! Have you signed up via the pre-registration thread yet?

    Please everyone, even you are not 100% sure you can attend, I'd still appreciate it if you registered the size of your party and the events you are interested in - I can't begin to tell you how much easier it will be for me to initially set things up if I have a rough idea of numbers.

    Thanks guys, appreciate it :)
     

    WebmasterPenny

    <marquee behavior=alternate><img src=http://www.di
    Joined
    Dec 16, 1999
    Bumping for the weekend crowd :)

    Please note that I've added links for the first of our current planned events and the very important pre-registration thread to the bottom of my original post now.

    Thanks!!!
     

    WebmasterPenny

    <marquee behavior=alternate><img src=http://www.di
    Joined
    Dec 16, 1999
    Ok everyone - I'm giving this one last 'bump' before I start to sign the contracts...this should happen this week and means that I'll be opening official registration and taking deposits probably at the weekend.

    However, at that time I will initally <i>only</i> be opening registration to the people who so kindly helped me get an idea of numbers and Pre-registered for the events. Everyone who has joined my mailing list should receive an email from me with instructions on what to do before I announce it on the boards. This is to ensure that these guys have the best chance of booking their place on the events that have a maximum capacity (Adventurers Club and now, because it's getting so popular I may limit the Illuminations Dessert party too - don't want us all crammed in there like sardines...kinda defeats the purpose of having a special area in the first place!) - so...if you want to be have the very best chance to book your places, it's not too late to still Pre-register here! Remember, to be fair registrations will be on <b>strictly</b> first come-first serve basis.

    The events that I have information up for so far are the our Illuminations Dessert Party and the private event at the Adventurers Club. Backstage tours info has now also been added, as has the outline proposal for an after park closing Safari Dinner at Animal Kingom. :)

    Also, I have just had it confirmed that we will be allowed to buy Disney meal vouchers in advance - obviously you will have to partake in at least one event in order to qualify for these and the vouchers will most likely expire either end of June or end of July. I'm just waiting to get a confirmed list of all the places these can be used at - once I do, I'll post more info.

    Thanks everyone :)
     

    WebmasterPenny

    <marquee behavior=alternate><img src=http://www.di
    Joined
    Dec 16, 1999
    Just a FYI. The registration mail was sent late yesterday afternoon and everyone on the mailing list should now know what they need to do in order to pay their deposits.

    If you think you should already be on the mailing list but didn't receive the email, or are interested in attending any of these events but haven't already pre-registered then send an email to projectx@wdwinfo.com and I'll get the info back to you by return of mail.

    There is a maximum attendance limit on both the Adventurers Club and Illuminations Dessert Party and therefore places will be offered on a strictly first come, first serve basis based on when the deposit payment is received.

    Have a great weekend everyone! :sunny:
     

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