Mileage reimbursement - required?

[pilotwife_02]

If someone runs errands for or go to meetings for an employer are they required to reimburse mileage if it's not a company car?

(It's a non-profit organization.)

 

[crz4mm2]

I don't know if they are required to, but you can claim that as an expense on your income taxes.

 

[LKHomemail]

I am not sure what the labor department has to say about such matters.

I know in my own company we are reimbursed for mileage. You have to submit a yahoo map with the directions to / from that shows the mileage and just write down what the reason for the mileage was. You submit it on an expense report and they direct deposit it back to checking account.

 

[BelleWDW]

You have to keep detailed accounts and would have to be a lot of mileage to be worth doing the extra report on your taxes-also its on the itemized sheet on the tax form, so you'd REALLY have to have a lot of deductions to make it worthwhile-KWIM?

 

[The Mystery Machine]

If someone runs errands for or go to meetings for an employer are they required to reimburse mileage if it's not a company car?

(It's a non-profit organization.)

I don't think they are "required". You need to ask their policy beforehand.

 

[pilotwife_02]

It's a lot! It's a small church and I do all the errands, run to the post office shop for whatever they need that week for the kids rooms or office supplies. Grab misc. items a week so it does add up.

Not that big of a deal, it just adds up and it would be nice to recoup some of the expense but if it's not required I'll just deduct it from our taxes. DH is the money guy in the house and of course would LOVE to see the money we put in for gas for me to run the errands reimbursed.

It's a small church just me and two pastors so there's no employee handbook.

Thanks!

 

[wdwfan16]

It's a lot! It's a small church and I do all the errands, run to the post office shop for whatever they need that week for the kids rooms or office supplies. Grab misc. items a week so it does add up.

Not that big of a deal, it just adds up and it would be nice to recoup some of the expense but if it's not required I'll just deduct it from our taxes. DH is the money guy in the house and of course would LOVE to see the money we put in for gas for me to run the errands reimbursed.

It's a small church just me and two pastors so there's no employee handbook.

Thanks!

You can write off all mileage not reimbursed on your income taxes. Just keep accurate records.

 

[okeydokey]

Did you make an arrangement with the church beforehand about being reimbursed for mileage? If not, I would write it off on taxes but not bill the church.

 

[pilotwife_02]

Unfortunately, I didn't make arrangements beforehand as this job has evolved over the 2 years I've been here. It started part-time as an office job and has evolved into an almost full time (it's now up to 4 days a week) job where I run the children's ministry and run all the events of the church.

Hey, in today's economy, I'm just glad I have a job, so no complaining here! I'll just add it to our deductions when I nickel and dime Uncle Sam

 

[ccgirl]

No, it is not required. I have worked for one company that did reimburse mileage - I used to get around $200 a month in extra reimbursement. For the other, I kept a mileage log with the dates of travel, the start/end mileage and the reason for the trip. I then used those as a write off on my taxes since I itemize anyway.

 

[The Mystery Machine]

OP if you keep accurate records you will know how much you are spending on gas. That might be worth mentioning later if you see you are out of balance with your paycheck.

Or maybe the mileage thing will work out on the taxes.

I agree good to have a job. And it sounds like you are enjoying it.

 

[disney1990]

Since you say that the job has evolved, if I were you, I would mention all the extra driving. Maybe, if they don't want to go to the trouble of reimbursing you for mileage, they can bump up your salary a bit.

 

[mtemm]

I would figure out what the going mileage rate is, keep track of what your miles are, and have a talk with them. they may say no, in which case make sure to keep meticulous records for your taxes, but they might offer to reimburse.

 

[JLKennedy]

Current reimbursable IRS rate is

.55 per mile buisness
.24 per mile medical/moving
.14 per mile chariable organizations

This is for all of 2009. Last year it was .585 per mile, but has decreased since the cost of fuel has too.

I'm not sure if you'd qualify for the .55 or since it's for a church the IRS may dictate .14 per mile.

But either way, now you at least know best and worst case reimbursement.

 

[wdwfan16]

Current reimbursable IRS rate is

.55 per mile buisness
.24 per mile medical/moving
.14 per mile chariable organizations

This is for all of 2009. Last year it was .585 per mile, but has decreased since the cost of fuel has too.

I'm not sure if you'd qualify for the .55 or since it's for a church the IRS may dictate .14 per mile.

But either way, now you at least know best and worst case reimbursement.

She should get the .55, since she is working for the charity. If one volunteers they get the .14.

 

[MichelleinMaine]

Since you say that the job has evolved, if I were you, I would mention all the extra driving. Maybe, if they don't want to go to the trouble of reimbursing you for mileage, they can bump up your salary a bit.

I'm guessing there might be very little money TO be bumping up salaries. I have a similar job at a church, not only have not gotten a raise as duties evolved, I actually got a decrease when they couldn't make budget. They're thrilled with my performance, there was just not $ in the budget as the congregation is hard pressed to fill the offering plate with so many out of work.

To OP, I am not reinbursed for my mileage either. I just try to combine church errands with my regular runs. Not worth the hassle to me to keep daily records for taxes.

 

[quentina]

No, you keep records and can write off on your taxes.