Coworkers lying on their timesheet

[MickeySP]

As a supervisor I would thank you for the info and send you on your way.

My next step would be to not only investigate the 1st employee but why you are accessing others time sheets. If you have no business in them then how do you know what she is doing? I know my supv allows me access to everything those under me access. If I can't find it MIS certainly can.

Is she bragging etc....

You can get in trouble just as much for the former as the latter. The both of you may end up unemployed.

 

[Gigi22]

Agreed with the PP. Speaking as a retired manager, one employee accessing this type of information about another employee would have been considered harassment at my place of work - and we had a zero tolerance policy. So, conceivably both employees would be in trouble, as would the supervisor who was first notified--if it could be proved that he/she was aware of an abuse, and did nothing.

 

[Costumesaremylife]

The timesheets I sign at work have the whole department listed on them. So I could see where OP could see the other persons time sheet. If I was the OP I would refuse to do this other persons work.

I worked with a person and people kept coming into my office looking for them, at the beginning I would be nice and say, oh you probably missed them or that person isn't here, but probably will be later. After a while I would tell the truth. I haven't seen that person all day, all week, or they went to lunch three hours ago. I don't know how it worked on their end, but people stopped looking in my office.

 

[NikitaZee]

The timesheets I sign at work have the whole department listed on them. So I could see where OP could see the other persons time sheet. If I was the OP I would refuse to do this other persons work.

I worked with a person and people kept coming into my office looking for them, at the beginning I would be nice and say, oh you probably missed them or that person isn't here, but probably will be later. After a while I would tell the truth. I haven't seen that person all day, all week, or they went to lunch three hours ago. I don't know how it worked on their end, but people stopped looking in my office.

Same here. At several companies. In fact, I've never worked anywhere that had 'private' timesheets - they were always right there for anyone to see.

 

[manning]

My problem wasn't time sheets/billing, it was phone calls. In our work we did a lot of phone work. One person was always on the phone with personal calls and all of us would be called on the carpet because of large phone bills. They didn't check phone numbers because of the large number of call.

We had a way to program phone numbers into a speed call system. I got elected to progam the system for our group. The first thing I did was contact all our vendors and obtain their 800 numbers. Because he was lazy this person would use the speed dial whenever he could. Of course there weren't any speed dial numbers for personal calls. Boy did he get the shock of his life when the company presented him with an $800.00 phone bill. His bill stuck out like a sour thumb.

We each approved invoices for the vendor we did business with. I kept getting blamed for being late. Guess who was atmit again, yep lazy one. He was telling vendors I was at fault.. So I go to the boss and suggest that each of us be responsible for all of certain vendors. Guess who stuck out like a sore thumb. Final verdict....bye bye lazy one And I didn't get blamed for being a snitch.

 

[JesB]

I had someone like that at my current job about a year ago. She had previously worked by herself with no supervison and when I came along, let's just say it was a bit tense. I noticed at the end of the week when I added up our hours for submission she had alot more than she should have. The boss noticed to and ask me to keep track of her hours and the amount of time she spent on personal calls. Turns out she was putting in for almost 15 more hours a week than she actually worked. Needless to say she was let go. I was lucky and had a boss that was totally on top of everything. However, if he hadn't I'm not sure how I would handle it considering it was putting alot more work in my lap. Since the supervisor is aware of the situation there's not much left to do. The ball's in his court now.

 

[KandD]

Thank you everyone for your responses!

To answer a few of the questions...

We are not government, I work for a nonprofit.

We all sign in on one "sign in/sign out" sheet and then do our own individual time sheets. Then one of us brings all of the individual sheets over at the end of the week.

She is not working from home, we have a data system that has to be installed on your personal computer for you to work from home and only upper management has it.

I like the idea from the poster of having the clock in on the computer. We had that at my last job and it really prevented anything like this from happening. We have to sign into our data system every morning so I don't see why they couldn't log that somehow.

I wish I could feel better by just thinking "what goes around comes around" but the last two weeks have really tried my patience for some reason. This past Wed. I really wanted to get out right at 5 so I could catch a 5:30 gym class (I know it is not the end of the world for me to miss it but I wanted to go). The coworker left early even AFTER I told her that she had a client calling for her and I had to then deal with her client. So I didn't get out until 5:15 and I missed the class.
My dad would say, life just isn't fair.

 

[OceanAnnie]

Thank you everyone for your responses!

To answer a few of the questions...

We are not government, I work for a nonprofit.

We all sign in on one "sign in/sign out" sheet and then do our own individual time sheets. Then one of us brings all of the individual sheets over at the end of the week.

She is not working from home, we have a data system that has to be installed on your personal computer for you to work from home and only upper management has it.

I like the idea from the poster of having the clock in on the computer. We had that at my last job and it really prevented anything like this from happening. We have to sign into our data system every morning so I don't see why they couldn't log that somehow.

I wish I could feel better by just thinking "what goes around comes around" but the last two weeks have really tried my patience for some reason. This past Wed. I really wanted to get out right at 5 so I could catch a 5:30 gym class (I know it is not the end of the world for me to miss it but I wanted to go). The coworker left early even AFTER I told her that she had a client calling for her and I had to then deal with her client. So I didn't get out until 5:15 and I missed the class.
My dad would say, life just isn't fair.

It would get to me too! I never have liked the, "Life isn't fair." statement. Sometimes it isn't. But most times people use it as an explanation to make things that aren't right, "be" right.

Document with detailed facts, those sort of things. Date, time, name of client, how long the call took, that you reminded Ms. See Ya and she left anyway. Write down why you have to leave late from work. Attach it to your time cards and maybe hand it in personally. Then you don't have to mention her time as it pertains to her. Mention it as it pertains to you. If the time is off consistently and they have to pay her and you for time she isn't there, it will surely be addressed eventually.

Does this person have friends in the accounting dept.?

 

[Disney Doll]

I wouldn't cover for her...at all...ever.
I wouldn't take client calls that were supposed to be hers, I wouldn't make up excuses about where she is when someone asks.

If my days ends at 5PM, at 5PM my phone would be put to voicemail and I'd be out the door. If an irate client complains to your manager, who then aproaches you, the answer is "Yes I informed Suzy that Client XYZ would be calling to speak to her at 530PM. She left at 430PM. I do not know where she went".

If someone asked for her and she wasn't there, I wouldn't handle her business. Or, if I did handle her business, I'd make sure I documented how much time it took me to do so so that I'd have an explanation about why some aspect of MY assigned work did not get done.

If someone was looking for her, regardless of who they were, I'd simply say "Sge left at 1PM, did not tell me where she was going and I have not seen her since". No, you don't have to spy on or harass her, but you don't have to cover for her either.

If I had to put in for overtime because of doing her work, I'd make sure that it was noted on my timesheet ... ie-left at 6PM after working with Suzy's Client XYZ since Suzy was not int he office and was unable to be reached". Factual...you don't want to whine, you don't want to be a gossip...the facts are this is what does and does not et done and this is why....because one of our "team" members is not here as much as she should be. And if the Boss gives you the old "Thank you I am aware of it" spiel, then request that duties be reoragnized to reflect who is physically present and who is not.

Of course, while you're doing all this you should be looking for a new job because chances are, if she's getting away with this, she's sleeping with someone near the top and that's how she's keeping her job, so you'll go before she will.