Who to Contact/Is It Even Worth Complaining?

PlutoTheDog89

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Sep 19, 2011
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We checked out yesterday. We always take Magical Express and have never had a problem.

We had 5 pieces of luggage between the four of us. We always bring one piece each, then a 5th in case we go over with souvenirs/a place to pack shoes, etc.

Because flights go so fast during the holidays, I called Southwest to book us all at once, rather than each member of the family booking their own flight. One year we got halfway through booking and the flight sold out. So we were all on the same reservation.

Now, my dad and I share the same name. As a result, I use my middle initial and "JR." on my credit card, when booking flights, etc.

We go to check our luggage at Beach Club yesterday and the staff collecting it is obviously overwhelmed. I heard one member of the staff say "we're running out of room on the truck."

So we get up to the desk finally and they weigh the luggage. My mom's luggage goes over, so we shift some stuff around. The employee proceeds to check us in and says "we only have two members of the family listed." My heart drops for a moment. I collect myself and remember that SW checked us in yesterday for the flight—24 hours before departure. I correct the gentleman, saying "no we have 4 tickets" and show him the reservation.

He eventually calls over the manager and she informs us that because my dad and I have the same name, the system is glitch-ing and not allowing her to log us in. Because of this, she can only check in my sister and mom. Okay—fine, I'll check in at the airport then. She then says that she can only take four bags and we'd have to bring the fifth with us, as there's a maximum of 2 bags per person. Here's where we got a little annoyed. We go back and forth for a little while, and they ultimately blame SW. They were a bit nasty with my family. Even the gentleman who weighed our bags apologized for the other employees. What really bothered me was after having to once again sort around our luggage, the employee said "make sure you weigh this again, then smirked at us."

I called SW after and the employee said "I don't understand how they couldn't distinguish the two of you—you both have separate ID numbers and your middle initials separate the two of you." She then remarked "if I had to guess, they didn't want to take the extra bag."

Long story short - it was a minor hiccup in the day. We checked the bag, checked in for our flight and were on our way...it was just the way it was dealt with that left a sour taste in my mouth. The one employee smirking as he said "weigh it again"—as if to say "we may not take this either." The manager was basically spitting out boilerplate answers you learn in training; we didn't care for the whole situation.

Maybe we're overthinking things and having some first world problems. I think it's a third party service, so I'm not even sure who we'd call or if it's worth complaining.
 
I had the same situation happen to me in Oct. 2017 because my name is hyphenated. This is a software glitch that the OUTSIDE VENDOR (not Disney, they contracted this service out) is allowing to continue without fixing it. In general Disney will not require this outside vendor to fix this problem unless guests who are experiencing it are vocal in complaining to guest services about it.

Please send an email to: WDW.Guest.Communications@disneyworld.com
and complain about the problem that you had. Include the time and date, place of the encounter, what Southwest said when you contacted them and how this vendor treated you. These vendors are required to wear ID so when ever you are having a problem with a staff member be sure to get their name.

Sometimes outside vendors wear name badges that get twisted around. Inquire about their name and write it down. This will take the smirk off of their face. I have a "Post it note" app on my phone where I can type in their names and other data like time and place. When they see what you are doing, all of a sudden they know you know how to handle the situation. They might not care if their supervisor chews them out but it's a whole different story when Disney management has to go to the Vendor with a complaint about a specific employee. Let them know that you are going to speak with Disney management about their rude behavior toward you. Ask for a supervisor to take over and get their name in case there is a further problem with you luggage upon arrival home.

This problem has existed since this summer, that I know of. It's being allowed to continue. Disney does not seem to care that guests are being inconvenience by outside vendors and poor service. Let them know and consider taking your resort stay off property where you will find lower rates and better amenities and service.

~NM
 

We checked out yesterday. We always take Magical Express and have never had a problem.

We had 5 pieces of luggage between the four of us. We always bring one piece each, then a 5th in case we go over with souvenirs/a place to pack shoes, etc.

Because flights go so fast during the holidays, I called Southwest to book us all at once, rather than each member of the family booking their own flight. One year we got halfway through booking and the flight sold out. So we were all on the same reservation.

Now, my dad and I share the same name. As a result, I use my middle initial and "JR." on my credit card, when booking flights, etc.

We go to check our luggage at Beach Club yesterday and the staff collecting it is obviously overwhelmed. I heard one member of the staff say "we're running out of room on the truck."

So we get up to the desk finally and they weigh the luggage. My mom's luggage goes over, so we shift some stuff around. The employee proceeds to check us in and says "we only have two members of the family listed." My heart drops for a moment. I collect myself and remember that SW checked us in yesterday for the flight—24 hours before departure. I correct the gentleman, saying "no we have 4 tickets" and show him the reservation.

He eventually calls over the manager and she informs us that because my dad and I have the same name, the system is glitch-ing and not allowing her to log us in. Because of this, she can only check in my sister and mom. Okay—fine, I'll check in at the airport then. She then says that she can only take four bags and we'd have to bring the fifth with us, as there's a maximum of 2 bags per person. Here's where we got a little annoyed. We go back and forth for a little while, and they ultimately blame SW. They were a bit nasty with my family. Even the gentleman who weighed our bags apologized for the other employees. What really bothered me was after having to once again sort around our luggage, the employee said "make sure you weigh this again, then smirked at us."

I called SW after and the employee said "I don't understand how they couldn't distinguish the two of you—you both have separate ID numbers and your middle initials separate the two of you." She then remarked "if I had to guess, they didn't want to take the extra bag."

Long story short - it was a minor hiccup in the day. We checked the bag, checked in for our flight and were on our way...it was just the way it was dealt with that left a sour taste in my mouth. The one employee smirking as he said "weigh it again"—as if to say "we may not take this either." The manager was basically spitting out boilerplate answers you learn in training; we didn't care for the whole situation.

Maybe we're overthinking things and having some first world problems. I think it's a third party service, so I'm not even sure who we'd call or if it's worth complaining.

There's your answer. No, it isn't worth complaining about.
 
It is not a Disney problem, but a problem with the service. When you check your bags at the resort it is the same as checking them in at the airport, except for that computer issue. If you are really upset contact Southwest. Disney doesn't run BAGS so contacting them won't get you anywhere.
 
It is a third-party contractor and they do have a computer issue in that their computer can no longer talk efficiently to Southwest's computer. They had another similar issue awhile back when Southwest acquired AirTran but not all AirTran flights became Southwest flights immediately, so they couldn't find the remaining AirTran flights in their computer.
 
When we went in November, they only printed the boarding passes for my daughter and me - not my husband and son. We couldn't check bags for my husband and son using RAC. Luckily, we were checking 4 bags and flying Southwest, so we could check all four bags under two people and not get any charge. My husband and son are just like you and your dad. Same name, son is Junior. I believe his name on airline tickets has been <First> Jr <Last>, but most of the time the Jr doesn't show up. At this point, my son is only 6, so we only have one itinerary and he doesn't need ID. I can't see us booking separate itineraries as long as my son is a minor. Hopefully it doesn't take that long for them to figure out a solution to this issue...

Edited to add: they were really nice when we checked our bags. I agree with others, the unpleasant attitude you got warrants feedback to Bags, Inc.
 
It is not a Disney problem, but a problem with the service. When you check your bags at the resort it is the same as checking them in at the airport, except for that computer issue. If you are really upset contact Southwest. Disney doesn't run BAGS so contacting them won't get you anywhere.

I was under the impression from Guest Services that Disney has contracted with this outside vendor.

Are you saying that Southwest is the one providing this service from Disney resorts? Neither Disney or Southwest runs this company. This company appears to be independently owned.

Certainly contact Disney if a vendor that they have contracted with is not supplying a service that is advertised as an amenity offered by Disney during your stay. The problem lies with the contractor not fixing a software glitch. If that's the case and Disney's guests are being inconvenienced then I think that Disney would need to know about that.

~NM
 
Disney is the one that has contracted with Bags, Inc. to provide the service, not the airlines. Southwest wasn't even one of the original participating airlines for the first few years that the service existed.

Steve
 
Still, BAGS is not a Disney service. If you have a problem with their service, going to Disney will do nothing.

Checking your luggage with BAGS is the same as checking them at the airport. Someone once said to pretend their desk is actually at the airport. Disney lets them have the space, but they don't run the service.
 
I had the same thing happen to sis and me in May 2017. Between the three of us (sis, me and bff), we could only check two pieces of luggage into RAC and we had to keep three (gave those to bell services). Sis and I have the same first part of our name and then we have a hyphen for the rest of our names. SWA puts a space in between of our names, making the second part of our first names into middle names.

Couldn't do anything about it til we got home. Had to call SWA and had them combine the two names into one. Ugh.
 
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Still, BAGS is not a Disney service. If you have a problem with their service, going to Disney will do nothing.

Checking your luggage with BAGS is the same as checking them at the airport. Someone once said to pretend their desk is actually at the airport. Disney lets them have the space, but they don't run the service.
I would bet that if enough of Disney's guests complain to the Walt Disney Company about being poorly treated by one of their vendors, they will find another vendor or lean heavily on Bags to clean up their act.
 
I don't know about the baggage issue, but rudeness by a CM is not cool.

I expect that from time to time in regular life, but at Disney it is always kinda shocking when that happens bc I don't expect that while at Disney.

I've never complained and just chalk it up to someone having a bad day, but it certainly brings you out of the Disney bubble and back to reality.
 
I would bet that if enough of Disney's guests complain to the Walt Disney Company about being poorly treated by one of their vendors, they will find another vendor or lean heavily on Bags to clean up their act.
Can't hurt to email Bags Inc. with a cc; to Disney. Since the issue may be something to do with interaction between SW & Bags systems I would also cc; Southwest.
 
That's completely the opposite experience of what we had at RAC the other day at POFQ. My husband and I met up from different places at WDW, so we were on different Delta reservations coming and going, which means he didn't benefit from my AMEX free bag perk. It was totally my fault. I didn't add the Skymiles number, etc. and it resulted in us paying $25 for his bag. Not a big deal in the scheme of things.

In the course of our conversation with the CM, when she apologized for the hassle I said "Oh it's not your problem. It's between us and Delta" and she said "No, no, that makes it my problem! I wish there was something I could do." She was willing to take full responsibility for the issue, even though she was stuck and couldn't do anything about it (and it was a rough day at RAC, I could tell).

Sorry to hear about your experience. Sounds like their third-party vendor is having some hiccups.
 
I don't think it is just Southwest. We flew American in 2015 or 2016, and they screwed up our check in on the way home. We received 3 boarding passes and lost my son's seat assignment. Somehow, it seems that it was assumed that we could only have one person with a name (son is Junior). I still haven't figured out what they did to screw up the seats we had selected at the time of purchase. There did not appear to be an aircraft change. I checked us in on the AA website and had to purchase an upgraded seat because that was all that was left. Luckily it was only $20 or so.

I suppose if they are going to mess up seat assignments, I'd rather they just not check my husband and son in at all.

All that said, if the airport can easily handle people with the same name, why can't Bags, inc.?
 

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