MDE and Multi Family Trip Planning

[Mich Mouse]

Hi All,

I hope someone will help me understand how to use MDE correctly with the entire travel party. There are 8 of us traveling together.

We are going to stay at BCV and I have made all the dining and room reservations. I have each member of the party on my room reservation which shows up on my MDE. Can I share this information with them and not have someone accidentally cancel any of the reservations I have made? Do they create their own MDE and link it to our room reservations? Does the person who made the room and dining reservations have control over editing or canceling anything? I'm concerned that all my planning could be wiped out accidentally.

My DH, DS and I just returned from WDW yesterday so our Magic Bands are already linked to our Annual Passes so I understand that part of it, but when my SIL and BIL purchase tickets for their family and link them will they have their own MDE and ability to make their own reservations?

How does this work?

 

[erionm]

The member and any associate members on the membership that made the room reservation(s) are the only ones that can change/cancel the room reservation.

Only the primary person on an ADR can change/cancel the dining reservation.

It's usually better if each family unit has their own MDE account. If they visit WDW without you, they can manage their own plans if they have their own MDE account. You can link to the primary MDE account holder by using the invite function and any plans for that profile will transfer over. If you have their entire family listed in your Family & Friends list and have plans linked to them, you would need to contact Disney Tech Support to get their managed profiles linked properly to your list.

A 'Managed' profile is a family member or friend where the main MDE account controls all aspects of the profile. Children under the age of 13 can't have their own MDE account, so they have to be setup as a managed profile.

 

[Mich Mouse]

Thank you for your response. Where is the invite option? If I am u dress ding I will have SIL and BIL download the MDE on their smart phones and then invite them?

They will not be visiting WDW without us...since that is the case just an invite to participate? If its just the invite can they make/change their fast pass/dining reservations or do they need their own account?

I want to set this up for trip our trip planning so they can be involved. They are kind of deferring to me on everything and it makes me a bit nervous as they have high expectations for this trip and I'd like them more actively involved.

Thanks for your help.

 

[tjkraz]

Thank you for your response. Where is the invite option?

First have them visit mydisneyexperience.com and create an account. At least one of the adults should have their own account (both can if they wish). The kids should be added under a parent.

Then log into your MDE account and go to "Add Family and Friends." After you list their names, check the box for "Invite to plan and share" and list the email address your friends used to create their own MDE account. They will receive a request to approve you as a friend.

Once the adult(s) are added as friends, go back to the invite screen and click the tab labeled "invite though a mutual friend." Use that to add the kids who are being managed by the adult.

If I am u dress ding I will have SIL and BIL download the MDE on their smart phones and then invite them?

They can create an account on either the MDE website or using the mobile app.

They will not be visiting WDW without us...since that is the case just an invite to participate? If its just the invite can they make/change their fast pass/dining reservations or do they need their own account?

They need their own MDE account in order to view or modify any of the trip information. You can still do all of the planning once they are linked to you as "friends." But if they want to see the dining reservations and FP+ times on either computer or smartphone, at least one person in the other household needs a MDE account.

 

[erionm]

They will not be visiting WDW without us...since that is the case just an invite to participate? If its just the invite can they make/change their fast pass/dining reservations or do they need their own account?

If they don't have their own MDE account(s), they would not be able to make any plans for either themselves or the group unless they signed in using your information.

Where is the invite option? If I am u dress ding I will have SIL and BIL download the MDE on their smart phones and then invite them?

If you have already added them to your Family & Friends list, when back to that list, you will see something like this:

If you click 'Invite to Plan and Share', you will enter the email address they used to setup their MDE account. An invite will be sent and they will need to accept it using their MDE account. You would repeat this for each individual that has their own MDE account. Once you invite an individual, that individual does not need to send you an invite.

To connect to a Managed Profile (child under 13, or an adult that does not have their own MDE account), you use the 'Invite Through a Mutual Friend' option.

After you click on 'Add a Guest' you click on the 'Invite Through a Mutual Friend' tab. You would select the Mutual Friend from the drop list and then you will see something like this:

On this screen, you select the individual you want to add and an invite will be sent. If the individual you select is a managed profile, the invite is sent to the MDE account that controls it. If that individual happens to have their own MDE account, they will receive the invite request.

 

[Mousewerks]

Okay, so I have a slightly different question. When I made the reservation for our upcoming trip, I created my MDE account and it automatically added everyone on the reservation to my MDE account.

So my brother and his entire family were placed in my MDE account and it says I manage them. Since that time, my brother and his wife have both gotten MDE accounts. How do I go about attaching their boys to their MDE accounts and then linking them to mine?

That is, I want to remove them from my management and make their management be under my brother..

 

[Mich Mouse]

First have them visit mydisneyexperience.com and create an account. At least one of the adults should have their own account (both can if they wish). The kids should be added under a parent.

Then log into your MDE account and go to "Add Family and Friends." After you list their names, check the box for "Invite to plan and share" and list the email address your friends used to create their own MDE account. They will receive a request to approve you as a friend.

Once the adult(s) are added as friends, go back to the invite screen and click the tab labeled "invite though a mutual friend." Use that to add the kids who are being managed by the adult.



They can create an account on either the MDE website or using the mobile app.



They need their own MDE account in order to view or modify any of the trip information. You can still do all of the planning once they are linked to you as "friends." But if they want to see the dining reservations and FP+ times on either computer or smartphone, at least one person in the other household needs a MDE account.

But will they be able to modify any of the plans/reservations I have made? That is what I wish to avoid.

Thank you so much for your very detailed response!! It is very much appreciated.

 

[erionm]

But will they be able to modify any of the plans/reservations I have made? That is what I wish to avoid.

If they have their own MDE account(s) and are connected with yours, they would only be able to modify FP+ selections.

Only the primary person listed on an ADR can cancel those. Although you can list the dining party, the restaurant only receives the primary person and the number of diners. They could remove themselves from an ADR, but that only removes it from their plans (it does not modify the actual ADR).

DVC points reservations can only be changed by the owner of those points or an associate member listed on the membership.

 

[erionm]

Okay, so I have a slightly different question. When I made the reservation for our upcoming trip, I created my MDE account and it automatically added everyone on the reservation to my MDE account.

So my brother and his entire family were placed in my MDE account and it says I manage them. Since that time, my brother and his wife have both gotten MDE accounts. How do I go about attaching their boys to their MDE accounts and then linking them to mine?

That is, I want to remove them from my management and make their management be under my brother..

You will need to contact Disney's MDE Tech Support in order to move control of the kids profiles from your MDE account to your brothers MDE account.

You can't delete a managed profile that is associated with any plans (or MagicBands/Cards). If we had the capability to change guests on a reservation using MDE, it would be easier.

 

[Mousewerks]

You will need to contact Disney's MDE Tech Support in order to move control of the kids profiles from your MDE account to your brothers MDE account.

You can't delete a managed profile that is associated with any plans (or MagicBands/Cards). If we had the capability to change guests on a reservation using MDE, it would be easier.

Okay, thanks. I think I'll give them a call today.

 

[jlsmith376]

You will need to contact Disney's MDE Tech Support in order to move control of the kids profiles from your MDE account to your brothers MDE account.

You can't delete a managed profile that is associated with any plans (or MagicBands/Cards). If we had the capability to change guests on a reservation using MDE, it would be easier.

Thank you for the helpful information! I am in the exact same situation as Mousewerks where I need to change management of my SIL's children that were put on my account when I made the reservation.

To clarify - Once MDE tech support changes management of my SIL's children to her account, will she then be able to customize their magic bands or is that something I will still have to do? We haven't linked her family's tickets yet. I assume whoever manages her family's magic bands is the one that should link the tickets, correct?

 

[Mousewerks]

My situation was pretty involved apparently because we are receiving our magic bands _today_. So, they moved my brother's boys under him but remnants were left in my account due to the magic bands. We have to customize a whole new set of magic bands today and they'll ship out tomorrow (apparently). These new bands will be appropriately matched to the proper parents. I spent about 45 minutes on the phone with MDE Tech support to get things to this point. I think they'll work out fine but gee golly willikers.. I'm a tech guy and this system gives me the willies..

 

[Mousewerks]

To clarify - Once MDE tech support changes management of my SIL's children to her account, will she then be able to customize their magic bands or is that something I will still have to do? We haven't linked her family's tickets yet. I assume whoever manages her family's magic bands is the one that should link the tickets, correct?

I can't answer this question yet. Right now we have a complete set of magic bands that I have to customize to replace ones that were already sent. However, my nephews are now managed by their Dad. So I expect that my brother will have to add the ticket media to his MDE account and all the magic bands for his family will refer to that account.

 

[erionm]

To clarify - Once MDE tech support changes management of my SIL's children to her account, will she then be able to customize their magic bands or is that something I will still have to do?

Anyone with their own MDE account and is linked to the room reservation will be able to customize any/all of the MagicBands for everyone listed on the room reservation. All of the MagicBands for a room reservation will be mailed to one address.

We haven't linked her family's tickets yet. I assume whoever manages her family's magic bands is the one that should link the tickets, correct?

For simplicity, yes.

Nothing is actually stored on the MagicBands except for a unique band id number. Room reservations & park admission are linked to MDE profiles. MagicBands are also linked to MDE profiles and are just a key to reading the data from the linked profile.

 

[jlsmith376]

I can't answer this question yet. Right now we have a complete set of magic bands that I have to customize to replace ones that were already sent. However, my nephews are now managed by their Dad. So I expect that my brother will have to add the ticket media to his MDE account and all the magic bands for his family will refer to that account.

Thanks so much for posting your experience! It's really helpful. Please update when you find out for sure.

 

[jlsmith376]

Anyone with their own MDE account and is linked to the room reservation will be able to customize any/all of the MagicBands for everyone listed on the room reservation. All of the MagicBands for a room reservation will be mailed to one address. For simplicity, yes. Nothing is actually stored on the MagicBands except for a unique band id number. Room reservations & park admission are linked to MDE profiles. MagicBands are also linked to MDE profiles and are just a key to reading the data from the linked profile.

Again - thank you! This explains so much.

 

[Mich Mouse]

You will need to contact Disney's MDE Tech Support in order to move control of the kids profiles from your MDE account to your brothers MDE account.

You can't delete a managed profile that is associated with any plans (or MagicBands/Cards). If we had the capability to change guests on a reservation using MDE, it would be easier.

If their names appear on the room reservation is that considered a managed profile? My SIL and BIL have no accounts yet but are listed on my MDE under the room reservations.

 

[erionm]

If their names appear on the room reservation is that considered a managed profile? My SIL and BIL have no accounts yet but are listed on my MDE under the room reservations.

A managed profile is someone on your Family & Friends list that does not have their own MDE account.

In the image below, I manage the profile for Jill. Nancy & Donna have their own MDE accounts and I've connected with them. Brandon's profile is managed by Donna's MDE account and I connected with him using the 'Invite Through a Mutual Friend' (Donna had to approve the invite since she manages the profile).

 

[Mich Mouse]

I successfully added my SIL to MDE but now have two Jayme's listed in my travel party. ! I think when I linked my room reservation to MDE her name ( and the rest of the travel party) came with it.

Do I delete the original Jayme? Do I need all the party members on my MDE?
When we were at WDW last week and I wanted to change a FP+ everyone's name from the August trip was there even though they weren't traveling with us or eligible to even use FP+.

Why would I need anyone's names on MDE unless they are actual linked accounts that communicate? KWIM?

Thanks again for helping me navigate this unchartered territory.

 

[Mich Mouse]

Bumping/reposting as I am still unable to figure this out.



I successfully added my SIL to MDE but now have two Jayme's listed in my travel party. ! I think when I linked my room reservation to MDE her name ( and the rest of the travel party) came with it. My SIL cannot see our dining plans either. Why? I sent her a friend/planning request and she accepted it.

Do I delete the original Jayme? Do I need all the party members on my MDE?
When we were at WDW last week and I wanted to change a FP+ everyone's name from the August trip was there even though they weren't traveling with us or eligible to even use FP+.

Why would I need anyone's names on MDE unless they are actual linked accounts that communicate? KWIM?

Thanks again for helping me navigate this unchartered territory.