Ok...I'l try and answer all the questions I can...
1. Where in the hotel is the ballroom. patio etc located(upstairs, downstairs etc)...we are going in Aug and I would like to check it out!
The ballrooms, as well as the Whitehall room and patio are on the first floor of the Grand Floridian Convention Center, which is actually in another portion of the hotel. You should be able to find it on a map of the GF online.
2. This may sound dumb but when you book an event there do you pay for the food p/p(I know $100 min!!!!), decor, entertainment, bar cake etc... AND a fee for the ballroom? How does it work?
There is no reception location fee for any ballroom/resort locations. If you choose a park location, then there may be a fee involved. Also, the F&B min for the GF is $125 pp.
3. Did anyone use Disney florist to design your tables..on the website they show different table decor..I was partial to B&B and cinderella style...How do they charge you for this? By the table?
I did not use Disney floral, but based upon Disney Floral quotes I have seen, yes, the table decor is by table, and the linen is charged by what you need (4 table clothes, 4 overlays, 10 napkins, 10 chair covers, etc.)
4. Sorry Last question..how much did your cake cost, what was it and for how many?
Each cake has a different price and minimium size and all are priced per person, the pricing ranges from around $9.00 and up pp. You can see photos and a pricing list on
Unofficial FTW Guide
Hope this helps! Good luck planning!