can you get receipts?

[poteat_3177]

we are able to get most of our vacation reimbursed through my husbands job but will need receipts of everywhere we eat. Since we are doing the DDP, can you request recepits for each meal that show how much is spent?

anyone else had this same issues? what did you do?

thanks in advance

 

[canwegosoon]

Yes you can get reciepts. I have gotten ones with prices included and 00.00 while on the DDP. I don't think it is any problem to show prices on reciepts-you might just have to ask for a copy. Tell waiter/ess before they print the bill.

 

[Maraena]

I'd be cautious with this approach, particularly if your husband's work is already reimbursing the DDP via the package. Since you're not really paying the amount indicated on the restaurant receipts (since you're taking advantage of the DDP), you may want to ask how they'd like you to file for reimbursement. Otherwise, they may eventually find out what the DDP was and realize that you all were also reimbursed for meals too.

Now, if you're actually planning to have the DDP and the meals reimbursed, well...I guess that's your ethical dilemma.

 

[poteat_3177]

Now, if you're actually planning to have the DDP and the meals reimbursed, well...I guess that's your ethical dilemma.[/QUOTE]


NO, i do not plan on doing that. that is one of the reasons I was asking what others have done.

I guess i need to clarify more, there is one person on our trip (my mother in law) whose meals will not be reimbursed so I just can't give them the recepit for DDP and get all that reimbursed. and then I know all our recepits won't be accurate since we are doing DDP. so it's a little of a dilemma.

Is there a way to get a recepit that shows a detailed list of everything you pay for instead of the package that just says ... "magic you way package with dining ???"

we need something that shows the cost of each persons DDP and then the cost of each night in the room etc.

 

[Maraena]

Now, if you're actually planning to have the DDP and the meals reimbursed, well...I guess that's your ethical dilemma.

NO, i do not plan on doing that. that is one of the reasons I was asking what others have done.

I guess i need to clarify more, there is one person on our trip (my mother in law) whose meals will not be reimbursed so I just can't give them the recepit for DDP and get all that reimbursed. and then I know all our recepits won't be accurate since we are doing DDP. so it's a little of a dilemma.

Is there a way to get a recepit that shows a detailed list of everything you pay for instead of the package that just says ... "magic you way package with dining ???"

we need something that shows the cost of each persons DDP and then the cost of each night in the room etc.[/QUOTE]

Ah, that makes it a bit more clear now. I'm honestly not sure how that will all work out. Maybe you could call CRO and ask how they'd suggest doing it? What they might be able to do (if your MiL is in a separate room) is divide the package receipt out by the room. I'm not certain that they could do a breakdown by price, though.

In the past, when I've had packages that included some sort of meal, I went to the conference site, printed out the room rate and then the actual cost of dinner to give them a breakdown of what was included in the package. I then explained what the package entailed and didn't claim the per diem for that day.

Definitely a tricky situation considering. I'm wondering if perhaps your husband's travel reimbursement person could shed some light on it.

 

[Luv2Roam]

You should have your DH get with the T&E dept at his employers.
Explain to them a package will not show any breakdown of the actual cost for the meals, but you can provide individual meal receipts, and list what you believe you paid pp towards your package. That would at least show you were there too. I am guessing they will accept whatever is the lesser amount.
Plus you may have some expenses above the DDP which you will most likely need a receipt for.
Read your DH's T&E policy too. Every company is different. I have worked for some that allow most anything. And others that are real cheap and only allow a set (low) amount per day for the traveler. And others that would not reimburse for alcoholic beverages.

 

[kaytieeldr]

Is there a way to get a recepit that shows a detailed list of everything you pay for instead of the package that just says ... "magic you way package with dining ???"

we need something that shows the cost of each persons DDP and then the cost of each night in the room etc.

First, contact Disney - start with reservations and move up to Guest Services. But, honestly, I'm still confused. It appears you are asking about receipts showing the prices of each person's food choices at each meal (post # 1), and that you are asking about a printout showing the breakdown of what the individual aspects - the hotel, the dining plan, etc. - of the trip costs (post # 4)?

 

[Luv2Roam]

The OP is not going to receive anything showing a breakdown of expense on a package by calling anyone at Disney. If they did, I would be extremely surprised. They may if it was through DVC.

 

[tigger536]

Could you give them the package with the DDP and then something showing the DDP cost for each member of your party (like that its 38 per person per day, etc). Then they could subtract out the cost of DDP for your mother in law?