My system isn't fine-tuned yet, but here's where I am now:
-- Daily:
1.Check mousesavers.com and write down all info regarding
any new codes.
2.Check private messages and answers to questions on the
DIS
--Before booking: check events, rehabs, park hours, e-nights, etc and decide on final dates.
1. Have calendar, paper, and codes ready.
2. Read EVERYTHING back to the CM
3. Enter info into my DVP
4. Put paper into physical file
--After final itinerary is decided on, I make PS's:
1. Use menus at wdwig.com to make final decisions.
2. Use Ps calculator to determine when to make calls
3. Make a calling schedule, with room to write down
final dates, times , and confirmations numbers.
4. Use the same system for when booking a room (above)
--Before going:
1. Call and confirm ressies and PS's
2. finalize packing lists and go shopping
3. check accuweather forecast daily
4. Print out DVP to take
I bascially have just one file for everything, but I have a drawer with park maps, guidebooks, etc..