We had a phone meeting first - maybe two or so months before. Before the phone meeting I made alot of screen prints of pictures I found on these boards - centerpieces, bouquets, flower wands, etc. and put it them in a word document and emailed it to them. This way at the phone meeting they could actually see what we were interested in.
As we got more into planning I also made pictures of my dress, my BM dresses, and many other things and would email it down to them. This way when we went for our session they had a really good idea of what we wanted.
Linda