How to write all inclusive wedding invite?

[gate_pourri]

Over lunch today a coworker started telling us about her upcoming wedding. She is having a destination wedding, where apparently the soon to be FIL is paying for room & board for the 30 or so guests (they need to pay their own transportation). She was trying to figure out the best way to write this on the invitation without it coming out totally tacky. She is leaning towards not writing anything on the invite, but soon to be FIL disagrees and insists on writing it on the invite that it is room & board is being taken care of.

As a group, we couldn't agree on the verbiage, but I told here I'd ask around. Any ideas?

 

[Ceila]

Over lunch today a coworker started telling us about her upcoming wedding. She is having a destination wedding, where apparently the soon to be FIL is paying for room & board for the 30 or so guests (they need to pay their own transportation). She was trying to figure out the best way to write this on the invitation without it coming out totally tacky. She is leaning towards not writing anything on the invite, but soon to be FIL disagrees and insists on writing it on the invite that it is room & board is being taken care of.

As a group, we couldn't agree on the verbiage, but I told here I'd ask around. Any ideas?

I agree with your co-worker that it doesn't belong on the invitation itself. That is a fairly formal thing. However, a printed note included with the invitation, spelling out what her future FIL is treating everyone to, would be nice.

 

[akhenaten]

Over lunch today a coworker started telling us about her upcoming wedding. She is having a destination wedding, where apparently the soon to be FIL is paying for room & board for the 30 or so guests (they need to pay their own transportation). She was trying to figure out the best way to write this on the invitation without it coming out totally tacky. She is leaning towards not writing anything on the invite, but soon to be FIL disagrees and insists on writing it on the invite that it is room & board is being taken care of.

As a group, we couldn't agree on the verbiage, but I told here I'd ask around. Any ideas?

I would probably write the invite as usual and add at the bottom:

* Mr. "Father In Law" is graciously providing destination lodging and meals for all invited guests.

 

[Handbag Lady]

Since it is only 30 guests, I'd call them directly and let them know.

Then, send out the invite like normal without listing the lodging info on it.


There may be some people who can't afford to fly there even with room and board paid, so any advance notice will help them find their way.

 

[Luv Bunnies]

On a separate sheet to be enclosed with the invitation, I would write:

"My Future Father In Law has graciously offered to pay for lodging and meals for all guests from (date) to (date). Airline tickets can be purchased from (name and number of travel agent)."

This way, you'll be specifying how many nights will be covered for everyone. Anyone who wants to add additional nights will know to do so at their own expense. I would also make arrangements with a travel agent to handle air travel for the guests. They can either contact that person or book with the airline directly. But, the above wording clearly states that they'll be paying for travel on their own.

 

[The Mystery Machine]

Since it is only 30 guests, I'd call them directly and let them know.

Then, send out the invite like normal without listing the lodging info on it.


There may be some people who can't afford to fly there even with room and board paid, so any advance notice will help them find their way.

Agree.

I think it is very doable to call them personally so they can ask details, make travel arrangements, or decline ahead of time.

 

[akhenaten]

On a separate sheet to be enclosed with the invitation, I would write:

"My Future Father In Law has graciously offered to pay for lodging and meals for all guests from (date) to (date). Airline tickets can be purchased from (name and number of travel agent)."

This way, you'll be specifying how many nights will be covered for everyone. Anyone who wants to add additional nights will know to do so at their own expense. I would also make arrangements with a travel agent to handle air travel for the guests. They can either contact that person or book with the airline directly. But, the above wording clearly states that they'll be paying for travel on their own.

I like the idea of the dates and the airline info. I just added the word "invited" between all and guests.... seen too many dis threads with problems ...lol uninvited guests etc.

 

[snykymom]

Just as we usually get a small insert in invitations noting where the couple/family has reserved a block of rooms at a discount for a certain period of time, I agree that a small insert indicating that FIL will be providing room & board at a certain place is a great idea. People can then stick it up on the refrigerator and know that arrangements have been made. Phone calls are much too easy to misremember/misinterpret.

I would also put a RSVP date on that little sheet saying that reservations will be made IF you respond by X and so date.