Email from MS for our upcoming trip - special services

mickeymom629

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Apr 24, 2002
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Has anyone gotten this and used the services? I will be contacting them (was planning to call MS anyway) for help with setting up DHs own DVC/MDE account since we'll be using APs and confirming that our two booked units will be as close as possible. Not sure we are doing any dining reservations this trip and we already have our tickets and park reservations.

We are excited to share that Disney Vacation Club® is piloting an all-new Member Experience Specialist Team designed to enhance your Membership. You’re invited to participate in this new program before arriving and during your upcoming stay, where you will have the chance to experience an elevated approach to Member Services.

Our goal is to make sure your next welcome home is set up to be truly magical! Along with existing pre-arrival and on-site support, the Member Experience Specialist team will help manage your vacation requests in a proactive, personalized way. To ensure that you arrive with ease and while on-property, this dedicated team can assist with:

  • Dining reservations when available
  • Search for recreation availabilities
  • Organize your special events
  • Setting up your My Disney Experience app
  • Disney Magic Mobile Digital Wallet Pass for membership benefits,
  • Park tickets
  • Park reservations
  • Resort reservation requests
  • General questions
f you would like our assistance in booking, so you don't have to, please send us your Wish List so we can begin planning. In the event we are unable to secure a request, we will continuously search on your behalf.
 
I haven't, but there are several posts about it on here.
 

Just curious....how far out is your trip? We are approaching our 60+10 window and there are a few reservations (tours, dining, etc) that I would like to get lined up. We are a party of three adults (Disney veterans) and nothing is an absolute "must do", but there is a lot of "really-want-to-do-one-last-time" kind of things. I would be interested in this service if it was offered to me, just ot see what they might be able to accomplish for us.
 
Just curious....how far out is your trip? We are approaching our 60+10 window and there are a few reservations (tours, dining, etc) that I would like to get lined up. We are a party of three adults (Disney veterans) and nothing is an absolute "must do", but there is a lot of "really-want-to-do-one-last-time" kind of things. I would be interested in this service if it was offered to me, just ot see what they might be able to accomplish for us.
There have been reports they have reached out to those in GVs as a test program.
Our trip is at the end of October and we are staying in a GV. It seems this service may only be sent to those staying in GV, Cabin, Bungalow...

The email also stated when our 60 day mark was, so they can't/don't try to get any ADRs before that for you.
 
Oh, that's right! I remember when this rolled out that it was being targeted at those staying in a GV. Well, we are a party of 3 and we are already spreading out in a 2BR so I doubt we are going to upgrade any further :rotfl2:
 
I don't think DVC ever does anything for free. If this is become a service for all reservation types I fear if will just be another yearly fee added to our DVC dues.
 
I don't think DVC ever does anything for free. If this is become a service for all reservation types I fear if will just be another yearly fee added to our DVC dues.

To add to what has been posted regarding dues, those can only be used to cover operational costs, taxes, and capital reserves.

They can not include "benefits" in those charges. That is the reason why incidental benefits, like membership extras, have to be kept separate and why they can offer them to some but not all owners..
 
We got this notice a few weeks ago. We don’t have a confirmed number on how many are going. Of the possible people going almost all have MDE already set up. The only real thing we might use them for is for dining reservations. Not sure because plans change sometimes.
 
They cannot add this to our dues. If anything it will be a service that is optional.

I don't see why the labor involved in doing these service tasks wouldn't be added to our dues. When Magical Express was running it was optional. But it was part of our dues.
 
I don't see why the labor involved in doing these service tasks wouldn't be added to our dues. When Magical Express was running it was optional. But it was part of our dues.
Because it was part of the transportation line item whether you used it or not (just like parking, bus service, skyliner, etc). They cannot add vacation planning to your dues. This is going to be more of either an optional program you can opt into with an annual fee or it will be priced per trip and would be similar to the concierge services that were OPTIONAL pre-covid with club level stays (at least on the cash side).

Believe what you want, but this won't be part of your dues.
 
I don't see why the labor involved in doing these service tasks wouldn't be added to our dues. When Magical Express was running it was optional. But it was part of our dues.

When the DVC resorts were added to WDW properties, part of the POS included transportation amenities to service the resort. It's like the pools, tennis courts, parking lots, etc. at the resorts.

Same with DME...it was something that was part of the onsite amenities and we are entitled to have access to those, as long as they exist....which is why it was included in the "transportation" line of the budget....

Helping someone plan their vacation has nothing to do with running the resort itself....and thus, can't be part of operational costs to run the resort, like transportation, pools, and any other resort amenities that exist.

Now, DVCMC gets paid a set fee of 12% of the operating budgets of the resorts to manage the program and of course, could decide to devote some of their CM's to offer this service and pay for it out of the 12% fee they get. But, they can't charge owners additional fees to do it because of the way they are paid.

If they want to offer it and don't want to cut into the profits they make from that 12%, then it has to be part of an incidental benefits program and either paid for by DVD for certain owners, under membership magic, or charged to each owner individually if they want to access it.
 
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We were offered it for our upcoming September trip, but we are a party of 9 in a grand villa so we assumed that is why we were "invited ' to participate . So far , they have been very nice and eager to help where they can. As far as reservations , they did quite well overall on our requests that we had into them prior to the opening of our booking window. They had to stick to the window like everyone else, but we did get pretty much what wanted although we did not ask for any of the real tough ones like cinderella, "space restaurant " etc. but we did ask for Ohana.
They were helpful in trying to get closer reservations (some of our party did not embrace the plan ahead mantra), but were not always successful. In general, would I pay for this service? Maybe if it were not too expensive and I knew what I wanted by the booking window opening date.
 
To add to what has been posted regarding dues, those can only be used to cover operational costs, taxes, and capital reserves.

They can not include "benefits" in those charges. That is the reason why incidental benefits, like membership extras, have to be kept separate and why they can offer them to some but not all owners..
I am glad to be wrong about this. But one question, if I call to make a reservation, or use chat to add a room request is the person who handles this request being paid by our dues?
 
I am glad to be wrong about this. But one question, if I call to make a reservation, or use chat to add a room request is the person who handles this request being paid by our dues?
Each year, DVC receives an amount equal to about 12% of operating dues as a management fee. This fee covers Member Services, the website and a variety of other administrative costs. And whatever Disney doesn't spend is theirs to keep. (Management fees are typical in all timeshares. It's the incentive for some entity to continue managing the program for decades to come.) Right now, any interactions with Member Services are covered under the management fee.

I don't really see how Disney could carve out this sort of personal concierge / travel planning service as an additional line item on the dues. It would have to be handled one of three ways:

1) Offered to all members and covered by the 12% management fee, which members are obligated to pay whether this travel assistance exists or not.

2) Offered as a "blue card" perk which DVD pays. Essentially a perk to buy direct like Moonlight Magic and the member lounges.

3) An optional add-on for which Disney could individually charge members, but there is no obligation to buy.
 
We’re staying in a GV in October and was offered the pilot program too. Called in our requests this morning so fingers crossed it seems beneficial! I asked if I should still try and snag reservations at 6am during our booking window and asked if they had any data on how successful they’ve been, and the gentleman I spoke with said he didn’t have the exact percentages, and while nothing is guaranteed, they have been “very successful” and been able to secure reservations for almost all requests
 
As to whether the new service is covered (at least partly) by dues the answer is possibly yes but such would not raise the dues you were paying before the service was created. You need to understand where the money comes from for centralized MS services and the reservation website systems.

DVCM, the management company for each resort, is responsible for providing all the services needed at each particular DVC resort for operations and maintenance and charges dues for the employee costs and services provided at each resort. (The employees at the WDW resorts are actually employed by the central Disney entity in control of WDW -- DVCM pays that entity the percentage of the overall employee costs deemed applicable to DVC resorts.) DVCM charges for all those on-site services and employee costs via particular items in the dues. DVCM is also responsible for providing centralized MS services, including computer systems, as such relate to home resort reservations and other centralized services (e.g., phone, email, chat) provided to members, other than any such services or systems that relate to members trading out to non-home DVC resorts, or other trade-outs such as to non-DVC Disney resorts, Adventures, or through II.

BVTC is the company responsible for all trade-out activity, including members/owners of one resort reserving a non-owned DVC resort at 7-months out, and other trades such as to non-DVC Disney resorts, Adventures, and II.

Though DVCM and BVTC are separate legal entities, the centralized MS and computer and phone system services for home resorts and trade-outs are generally handled by the same group of systems and personnel, i.e., it is mainly just an accounting difference.

The money to pay for those centralized MS services and reservation systems, comes from the following sources:

The annual dues provide for a management fee payable to DVCM, which equals 12% of the total of other operations and capital improvement dues in the annual budget (excluding a couple of items such as the management fee itself). BVTC also has a specific item in the dues payable to it called the DVC Reservation Component, which is the portion of the central MS reservation services and systems deemed applicable to members' reserving non-owned DVC resorts, for which the dues charged equals $1 per member per year (counting husband and wife as two, and, if you own more than one resort, you get counted at both).

Next, there is the division of breakage income, money gained from rental of DVC rooms to the public still open at 60-days out from date of arrival (although DVCM can act to have such reservations made earlier than that based on estimated likely openings at a resort at 60-days out). Members dues are reduced somewhat by that income because the first layer of such income from those rentals is used to set off 2.5% of the annual operations and capital improvement dues for the resort (less some items). The income above that next goes to BVTC to cover all of its annual costs plus 5% of those costs (a built-in profit). All breakage income above those two items then goes to DVCM to use as it desires, including keeping it as profit or, if needed, paying for some of the central member services and reservation systems costs. I was informed a number of years ago, and I assume it is still true, that the annual breakage income for all DVC resorts combined has traditionally exceeded both the amount used to set-off dues and to cover BVTC's costs. BVTC also gets income it can keep from fees charged for trade-outs.

One may notice from the above "dues" items that the amounts members pay for the centralized MS and computer reservation services do not depend on their actual costs. The 12% management fee is always 12%. The total amount of that fee can increase as a result of the increase of all those other dues items not related to centralized MS and reservation systems, but not the percentage. The $1 per member DVC Reservation Component fee is always $1. Breakage income is income not costs and the first layer always goes to offset dues. In other words, DVCM and BVTC could jointly spend, annually, $500,000 on all those centralized costs or $20 million, and your dues would not change based on the amount spent. (DVD also contributes for some centralized services such as things having to do with sales of DVC interests, promotions for member sales, and member benefits.)

One may also notice that, though the DVC entities legally need to provide reasonably adequate centralized MS services and computer reservation systems, the law does not require perfection, and the DVC entities have an incentive to keep the costs for such services as reasonably low as possible so they can realize a higher annual profit from the income items used to pay for such services.
 
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