Changing reception site??

[arubio0801]

So I have a question has anyone ever changed their reception site after already sign the contract?? I found out last night that my DF wants to change it to the American Adventure Rotunda in Epcot right now we have it booked for The ball at the GF. So I emailed WP right away and she's out of the office intill monday so I don't know any details I've been told it can be done but we pretty much have to start from square one. So I was wondering if anyone has ever changed it durning this process. We still have awhile it's not till August 1,2009. But wanted to see if anyone has ever or know any info

 

[orangetiggs]

we changed ours 8 months out, we contracted fro ariels but i really wanted the whitehall room. Once 8 months came around I asked my planner and the room was free and all we had to do was sign an amentment to the contract sow e didnt start from scratch

 

[arubio0801]

Oh okay cool cause DF really wants i hope it's free!! cross your fingers for us lol thanx alot for the info!!

 

[lurkyloo]

Other things to know:They are very strict about the 100-person minimum at American Adventure Rotunda, and you can't get in there til 7pm.

 

[DisneyLover1234]

We were going to do the GF ballroom at first too and then we switched to AAR, there are a lot of pricing things that you need to consider:

12.95 per guest viewing fee for illuminations (if you have your cocktail hour nearby)
2000+ for the venue rental and transportation for all your guests in. For us, it was worth it for such a beautiful venue!

Good luck!

 

[arubio0801]

I didn't know there was a certain amount of people you had to have??

 

[Lindsay22]

Yes, and Carrie is right, they are very strict.
They told me (we are having our reception there) that if we didn't have 100 or more we would be moved.

 

[lurkyloo]

Yes - here are the venue guidelines:

AMERICAN ADVENTURE ROTUNDA:

A minimum of 100 guests is required to book this venue. If your guest count should fall under 100 guests, Epcot® reserves the right to move you from this location. The seating capacity for the lower level is 150 guests with dancing. The seating capacity for the upper level is 80 guests. The venue rental is $2,075.00 plus tax. Functions must begin after 7:00 pm. Any groups utilizing the second floor must purchase an $800.00 plus tax greens package. Disney charter bus transportation will be required. Restrooms are shared with park guests and are located outside of the Rotunda area. All talent performing within Epcot® must be secured by Walt Disney Entertainment through your Wedding Event Planner. All floral, décor items, photography, and videography must be provided by Disney. Opening and closing park hours are subject to change at any time; therefore, event and entertainment hours will vary.


You might want to check out American Adventure Parlor, on the second floor:

AMERICAN ADVENTURE PARLOR:
The venue rental for this location is $250.00 plus tax. The food and beverage minimum (exclusive of wedding cake, service charges and sales tax) is $1,500.00 for events ending prior to 4:00 p.m. and $3,000.00 for events ending after 4:00 p.m. The seating capacity for the dining area is 50 guests based on rounds of 10. Entertainment, dancing and seating options will decrease overall capacity. Disney charter bus transportation will be required. All talent performing within Epcot® must be secured by Walt Disney Entertainment through your Wedding Event Planner. All floral, décor items, photography and videography must be provided by Disney.

 

[lurkyloo]

 

[arubio0801]

Thanx carrie.

 

[arubio0801]

If they move you where do they move you too? Because were inviting 110 and not expecting that much so I donno.