How do you organize all your trip information

[jjarman]

I have downloaded the trip planner program from ***************** and it is okay but just is not quite what I want. I am working on creating tables or a spreadsheet with the info but need your input. What do y’all use to organize all your information such as, phone numbers, reservations #s, ADR #s, budget, what parks for what day, EMH parks, park hours, etc.

 

[ArielsMommy]

I have used the pages in the WDW passporter for the last couple of years and it worked great. However, now that DD (5) is a little older, we are trying to cut down on all of the "stuff" that we have to carry. This year I have a small "brag book" photo album that I am going to use. I bought 3 1/2 x 5 index cards that I am going to print out touring plans, ADR info, etc on and stick in the album. It's a lot less bulky and everything will be in plastic so it won't get wet in the rain or on water rides. HTH

 

[JenniferAtl]

I make a table in word as follows:

1st line: days we are there to include which park we are visiting that day and what the hours are
2nd line: lists all of our ADR's for that day and any other info I need to know such as the Visa Character Meet at Epcot, etc.

I fit everything on one sheet of paper that I put in our backpack.

 

[karebear1]

That's what I do too- it's worked out really nicely. Across the top I have columns like: Date, Park, Extra Magic Hours (I put which parks have what EMH that day), Parade Time, Fireworks and Special Programs; ADR Ressies #; ADR time and place (this way if the people that are with you are unfamiliar with WDW they know where to go); Resort info (which I put what resort we're staying at and the ressie #). Of course you can put what you think you need across the top. I just tried to put stuff that would apply to what we needed.

 

[ZoZo]

Once I have things finalized (using the table format in Word), I transfer the information onto small "pocket cards" that I laminate. They are credit card sized, and fit easily into my wallet.

It's amazing how much you can squish onto both sides of a pocket card!

* I have one for phone numbers (town car company, resort phone number, cell phone numbers of others in our group, etc.). This came in very handy when we were delayed at the airport right before Hurricane Wilma - we were stuck on the plane at the Orlando airport for 45 minutes because of a lightening storm. I was able to call the town car company and let them know we were running late.
* Have another with all of our ADRs (date, time, confirmation number).
* Also do one for each day (with park hours, parade schedules, ADRs, just for that specific day). Often, I can fit one day on each side of the card.

This works great for me. The information doesn't get lost in my backpack or fanny pack, because it's right in my wallet.

 

[phantom728]

I have used the pages in the WDW passporter for the last couple of years and it worked great. However, now that DD (5) is a little older, we are trying to cut down on all of the "stuff" that we have to carry. This year I have a small "brag book" photo album that I am going to use. I bought 3 1/2 x 5 index cards that I am going to print out touring plans, ADR info, etc on and stick in the album. It's a lot less bulky and everything will be in plastic so it won't get wet in the rain or on water rides. HTH

This is a great idea. I've been trying to decide what I wanted to use this trip because we didn't purchase the Passporter. I have a "brag book" that I got with a scrapbook kit and that would be perfect.

Thanks for the idea!

 

[Quinn222]

I use a spreadsheet that I got here on the disboards. The only thing I print out to carry in the parks is our touring plan for the day and my list of ADRs. I do have the entire thing copied onto my PPC but I've found I really don't need it and will not be carrying it next time.

 

[mickeysgirl17]

I have a 3 ring binder with tabs that divide each section. One section is for parks, another for dining plan (ADR's and ddp info), mvmcp, etc. This helps me stay very organized. I also have a folder on my computer in my documents with all kinds of information that I can copy and paste off the internet.

 

[goodfaerie]

I print everything--phone numbers, maps, reservations, calendar, etc
on index cards, then have the booklet bound at a local printing shop. It makes a great souvenir! I decorate it with Disney characters.

Have fun!

 

[rie'smom]

I print everything--phone numbers, maps, reservations, calendar, etc
on index cards, then have the booklet bound at a local printing shop. It makes a great souvenir! I decorate it with Disney characters.

Have fun!

I've done this for autograph books. For planning,I print everything from my PC to cards:
travel directions from the airport
rental car confirmation #
hotel confirmation numbers
each park w/parade info,special show info ADR confirmation &tour plan
I then take the cards,laminate them and attach them with a binder ring.
In the past,I had the itinerary book bound but I always had to add something and it's just easier,for me, to do it this way.

 

[Dan Murphy]

Paper, tickets, etc....Passporter

Information....PDA

 

[kaybird]

I put everything in an excel spreadsheet. As soon as I have my dates, I put the EMH colorcoded by park on each date. This makes the ADRs very easy, because I will have some idea of which park we are likely to go to or avoid. Then the ADRS and confirmation numbers go on, and any other Not to be midssed info. Each member of our party gets a wallet sized print out for the trip. EASY!!!

 

[katedrew94]

We use a table in a Word document. I say we but it's me I do my table in landscape format so it can be wider.

I have a small column for the date, then a larger one for the day's activities, then a column for each of the parks with the hours and what special events are that day. If it is morning EMH, I place the letters EMH before the hours, and if it is evening, I place them after. The park column has times for parades, fireworks, etc. I also have a column for the number of credits we have left on the dining plan, so it's easy to see and plan.

I don't bother with ADR conf. #s once I have confirmed my ADRs, especially since they can look them up by your telephone number. I do usually put the dining in a different color so that it's easy to see. Flight and car info is also in another color.

It's nice to have a quick reference sheet and have it all in one place.

I also color code the days according to the best days guide so I can tell which parks are best and worst on which days. Light yellow for best and gray for worst. I just picked these because they were easy to see through.

In terms of preparing for trips, I use a large manila envelope and write the date on it, and I put everything in there- tickets, airline and rental car info, hotel info, directions, etc. It is ready to go in our carry-on that way and easy to access. It's also cheap and it's good to collect things like maps etc. that I want to take home.

It's anal, maybe not as anal as some, but it works for me! I just realized how ridiculous it is LOL

 

[bcsmom]

I have a 3 ring binder with tabs that divide each section. One section is for parks, another for dining plan (ADR's and ddp info), mvmcp, etc. This helps me stay very organized. I also have a folder on my computer in my documents with all kinds of information that I can copy and paste off the internet.

I am going to show this all my friends,they think I am sick for having a disney binder. Good to know someone else, had the same idea