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Old 07-01-2011, 09:01 AM   #46
johnscafide
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Major Setback, changes on the way...

We got our reply from Bill about a week after I sent an email to confirm our space/date holding (june 10th). His reply was a relief, as it was confirmed. However, I noticed an error in the email.

Quote:
Hi John,

I have your wedding booked for Wednesday, October 10th, 2012 at 5:00 p.m. at Disney’s Wedding Pavilion with the reception following at Disney’s Grand Floridian Convention Center.

Let me know if you have any questions.

Thanks.

Bill

It must have been an error I thought as I was reading that our ceremony time was booked for 5pm with reception to follow. I was confused, so I sent a reply back with the corrected times.

Quote:
Hi Bill, the ceremony was supposed to be for 2:30pm and Reception at 5:00pm. Is this not possible? Thanks!

Here was the previous email regarding schedule:

October 10th, 2012 (Wednesday)
Ceremony: Wedding Pavillion @ 2:30pm
Pre-Reception: Summerhouse @ 3:30pm - 4:30pm
Reception: Grand Floridian Ballroom (St. Augustine Rooms) @ 5:00pm - 8:00pm*
Dessert Party: Grand Floridian Marina @ 8:30pm - 10:00pm*

* - An extra half hour for dessert party due to shortened time of the reception, fitting in wishes fireworks at tentative 9pm start time.

-John Scafide
Wouldn't you know, yesterday (almost 2 and a half weeks later, I get this response:

Quote:
Hi John,

Good afternoon. I hope you’re having a good day.

Due to the date being so popular we had to hold a lottery for the Wedding Pavilion so this is why the 5:00 p.m. was held. I have waitlisted you for the 2:30 p.m. If they should cancel you would get this time. It looks like the 12:00 noon is available on this day as well. With the 5:00 p.m., you can have pre-reception from 6 p.m. – 7 p.m. and then dinner from 7 p.m. – 8:45 p.m. and then move out to the marina for desserts and back in up your reception for dancing.

In the mean time I have held the 5:00 p.m. ceremony with Whitehall Room and Patio for the dinner as well as St. Augustine CD . What is your guest count looking like? If it is under, you could have everything in Whitehall Room and Patio .

I’m in meetings in the morning on Friday. Can I give you a call on Friday afternoon to go over options with you?

Thanks.

Bill
Well, it's the first of our many issues to arise I suppose. This isn't good news, but I am trying to keep positive. Maybe we can tweak the day and do something totally different. Who knows. But it's back to the white erase board for us.

OH.. and for the couple who has October 10th, 2012 at 2:30pm Wedding Pavilion:

If you reading this, and have any thoughts to switch times (we have 5pm). We can definately make arrangements. Please PM me... Maybe a wish could come true? Who knows....
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Old 07-01-2011, 09:17 AM   #47
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Aw, man--I'm so sorry to hear all of that! That is rude that Bill got back to you so late. But what he suggested isn't completely bad... Do you two have any other locations you are interested in? I hope you find the person with the 2:30 timeslot and can trade... Keep us posted with how things progress!
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Old 07-01-2011, 09:29 AM   #48
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Just read through your PJ, its interesting to see the Grooms POV instead.

That's naughty that they didn't tell you about the lottery.
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Old 07-01-2011, 09:44 AM   #49
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Ugh I'd be so mad at my consultant if I were you! Does your date have sentimental value or would you be willing to move it if you could get your preferred times? We are having a 5 pm ceremony, but with the dessert party in there it could get tricky (or very long). Would you still get a 4 hour reception or would you have to extend your time in the ballroom due to the break? Would you be willing to do your dessert party the night before as a rehearsal/welcome party so you wouldn't have to break up the reception?
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Old 07-01-2011, 09:58 AM   #50
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pm'ed you.
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Old 07-01-2011, 10:29 AM   #51
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I hope I didn't come out too mean. Our consultant has been fine so far. I haven't expected much more than what he has done so far and he hasn't done anything terribly wrong. We are both upset, but I don't think we would have to blame Bill for having a lottery; it's just the way it is. I'm just hoping we could find the person who has 2:30, and wants to do some sort of trade. Wishful thinking I know.


Quote:
Originally Posted by princesswendy720 View Post
Ugh I'd be so mad at my consultant if I were you! Does your date have sentimental value or would you be willing to move it if you could get your preferred times? We are having a 5 pm ceremony, but with the dessert party in there it could get tricky (or very long). Would you still get a 4 hour reception or would you have to extend your time in the ballroom due to the break? Would you be willing to do your dessert party the night before as a rehearsal/welcome party so you wouldn't have to break up the reception?
10/10 is our anniversary date of our first date. It does mean something to us, and it's a last resort to change the date. I'm hoping we wouldn't have to do that. We wouldn't even know what date to use. We "could" change the dessert party, but our idea was having the wedding cake at the DP, to give the cake something special. Also, by choosing Bill's solution of splitting up the reception for DP and back, it would kill the mood of having this awesome fireworks and cake, and then go back inside? Plus, wouldn't guests be tired and full from cake that they wouldn't want to go to dance??? Blah!
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Old 07-01-2011, 10:35 AM   #52
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Quote:
Originally Posted by johnscafide View Post
I hope I didn't come out too mean. Our consultant has been fine so far. I haven't expected much more than what he has done so far and he hasn't done anything terribly wrong. We are both upset, but I don't think we would have to blame Bill for having a lottery; it's just the way it is. I'm just hoping we could find the person who has 2:30, and wants to do some sort of trade. Wishful thinking I know.
10/10 is our anniversary date of our first date. It does mean something to us, and it's a last resort to change the date. I'm hoping we wouldn't have to do that. We wouldn't even know what date to use. We "could" change the dessert party, but our idea was having the wedding cake at the DP, to give the cake something something special. Also, by choosing Bill's solution of splitting up the reception for DP and back, it would kill the mood of having this awesome fireworks and cake, and then go back inside? Plus, wouldn't guests be tired and full from cake that they wouldn't want to go to dance??? Blah!
It's possible that the flow could be interrupted..or that people might leave after the DP. I think there have been other people that had it in the middle though so it definitely could work. I'd ask your consultant what time the reception would end and if you'd have to pay extra to extend it the time you are losing by moving outside.

He can't control the lottery...but not mentioning that it was the reason for the time change initially then taking 2 1/2 weeks to return an email is a huge issue, IMHO. I've been lucky that my consultant usually responds same day, but I'd think a few days to a week should be the maximum response time.
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Old 07-01-2011, 12:00 PM   #53
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Bill called us today. We feel a lot better. Again, I can't blame him or anyone else. It is what it is, and lottery had to be held.

Our discussions were generally about the time of the ceremony. There is consideration of doing a noon ceremony and still having a dinner reception. If so, we would be having a small break in between the reception and the DP, which could be interesting if we do something unique for 2 hours in between.

More to come...
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Old 07-01-2011, 03:56 PM   #54
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Quote:
Originally Posted by johnscafide View Post
Bill called us today. We feel a lot better. Again, I can't blame him or anyone else. It is what it is, and lottery had to be held.

Our discussions were generally about the time of the ceremony. There is consideration of doing a noon ceremony and still having a dinner reception. If so, we would be having a small break in between the reception and the DP, which could be interesting if we do something unique for 2 hours in between.

More to come...
We are doing a 10 am ceremony, 11:00 pre, and noon to 4 reception. There will be a break where people can go to their hotels and rest or, what I'm going to suggest, go to EPCOT and hang out, eat some dinner, and then meet up with us at 8 for a dessert party. I like that we have a break so people can rejuvenate, (DF is already looking forward to a nap so he can party the rest of the night). And this way, I get to spend the entire day in my gorgeous dress with my loved ones and am not sitting around waiting for everything to start. It was not what we had originally planned, we were going to do the later evening, but this was presented as an option and the more we thought about it the more we loved it. Something to think about.
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Old 07-02-2011, 08:40 AM   #55
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Quote:
Originally Posted by kharmagirl View Post
We are doing a 10 am ceremony, 11:00 pre, and noon to 4 reception. There will be a break where people can go to their hotels and rest or, what I'm going to suggest, go to EPCOT and hang out, eat some dinner, and then meet up with us at 8 for a dessert party. I like that we have a break so people can rejuvenate, (DF is already looking forward to a nap so he can party the rest of the night). And this way, I get to spend the entire day in my gorgeous dress with my loved ones and am not sitting around waiting for everything to start. It was not what we had originally planned, we were going to do the later evening, but this was presented as an option and the more we thought about it the more we loved it. Something to think about.

You're idea is nice. A lunch buffet/Brunch just isn't what we want to do though. We are trying to stay closer to the dinner times as possible.

But knowing me, I'd love to take a good 2-3 hours nap in between reception and dessert party.
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Old 07-05-2011, 12:49 AM   #56
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We had a 2:30pm ceremony and when we were planning our Day Of timeline, I asked my planner if we could change to a 12pm ceremony and keep the 3:30pm pre-reception and reception. I wanted the extra time to get more photos.

However I was told that no, the reception had to follow straight on from the ceremony, so I only had an hour to get our photos.

It would be nice to think that this has changed, because I don't see why they can't be separated, but the dessert parties can be... But I doubt it would have changed between now and then.
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Old 07-05-2011, 12:07 PM   #57
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We had our dessert party the night before as our welcome party. It was in the Marina at the GF. We had our ceremony at 5 the next day, followed by the pre-reception in Whitehal (6-7) and the reception in St. Augustine (7-12). It worked out great! I think it was better to have the DP opn a different day, because if the other desserts had ben combined with wedding cake, people would have been waaay too stuffed. This let people enjoy all the desserts.

Another major advantage: having this as a welcome party the day before gave us a chance to greet people prior to the hectic wedding day. And it gave people who didn't know each other a chance to meet. Since we had already talked to everyone the day before, it was easier making the rounds at the reception.

So, this option might be something to think about, as others have said. I personally wouldn't want the break in between (earlier ceremony), nor would I want to go outside in the middle of my reception (our room was just too pretty to leave, LOL!)

And, since it sounds like you are having around the same number of guests as we did (we were at just under 100) its not like you need the DP on the day of the wedding to help meet the minimum.
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Old 07-15-2011, 12:07 PM   #58
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It's not fair!

We are torn about this time slot change. It bothers me every day and every time I think about it. So today I decided we needed some answers (or at the least bit, some inspiration). I emailed the consultant with a few options.. it's not exactly what we want to do, but we'll compromise a little.

Before I give my suggestions, I will reiterate, it's very important for us to do a dessert party on the day of the wedding. I know there are a lot of opinions otherwise, but we definitely want to do cake at the dessert party with fireworks as the back drop. It's awesome for photos, and also gives meaning to the cake and provides a different experience to the wedding, especially as the reception nears the end.

It's also equally important to do a dinner reception. Not for the fact it's dinner and we would have dinner options for food (because honestly, food is a top 3 "must be awesome" priority), but it works with the flow to the DP. If having a break is needed, it takes away the flow and a break of even an hour (after the pre-reception) is an hour too long for guests to wait to get in the reception to eat. Plus, if a noon reception, it would flow as such:

12-12:30 :: Ceremony
1 - 2pm :: Pre-Reception
2:30 - 3:30pm :: Break
4-8pm :: Reception
8:30 - 10pm :: DP

The problem is the break and the 4 hour reception. I feel it's too long to have considering there is no cake involved except for the cutting. How much dancing and entertainment can we have to supply 4 hours without dessert? I recently went to a wedding, and even after 3 hours, I was getting bored and that was after having cake at the 3 hour mark. We would need to really be creative on keeping the guests entertained and not bored or cut the reception time down. But it's very hard to do so with the current time slot.

We also told the consultant that 5pm is out of the question. There is no way we could do a 5pm ceremony and somehow fit in the reception and DP. It's too much rushing around, let alone we would miss out of awesome photos outside when it's light out (we aren't going to see each other until the ceremony).

So, the options.. Well, we suggested either the following:

Change the date. It's not something we like, but we can compromise, since we do have other very important and significant dates.. October 24th being another one where we first said we loved each other. Other dates include 10/11, and second week in November.

Bribe the bride! I know it's a horrible thought, but blah! I gave our consultant the idea of bribing the other couple to switch times. Maybe a free Veil? hmmm, I know it's a long shot, but eh, I put it out there.

Lastly, I asked what creative things other couples have done to fill a larger gap between ceremony and reception to fit a dinner reception. It's possible, as someone else said that a reception has to follow the ceremony, in which case the lunch reception would have to follow the noon ceremony. But we'll see what his ideas are.

On top of all this... I am hearing from multiple sources that my best man (my brother) may not be able to stay long for the trip down. He recently lost his job, and money is being a major factor. I also heard the same thing from my parents that others in my family are saying the same thing. BLAH! I can't pay for them, but at this point, I feel if it comes down to it, I may have to find creative ways to get them down.

My dad said not to worry, and they will all be down for longer than a few days. Who knows. But I can't be worrying about that. They all said it was no problem.. all of the sudden it is?

Just not fair...
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Old 07-15-2011, 12:22 PM   #59
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I would not suggest breaking up the ceremony and reception or pre-reception and reception. I have to go to a wedding on Sunday and there is a 2 hour break and I'm not too happy about it. The reception is about 30 minutes from the ceremony, but to have to sit around in our car/hotel room for over an hour, all dressed up with nowhere to go is a little frustrating as a guest. If you were going to break anything up, I'd say the reception and dessert..you could give people a few hours to digest dinner, then cut the cake later at night. If you're not crazy about that, changing the date might be the best option.

As far as guests not staying down long, I'd be happy that people are making the trip at all, even if it's just for the wedding.
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Old 07-15-2011, 12:38 PM   #60
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i know how it feels to be torn on situations like this

if available... i think the best option would be to change the date. november is further outside of hurricane season, christmas decor will be beautiful, etc etc. of all the available options--that's my vote.

as for your family... i would maybe try to find a hot deal on dvc points and put them all in a 2 bedroom at old key west... the rooms are huge and the points are pretty low. even if you had to kick in a little $ it wouldn't be that much.

we have a decent sized gap between our lunch reception and the dessert party. i'm making the suggestion that everyone change into their dessert party gear (hoodies i'm giving as favors and jeans) and head to the food and wine festival to drink around the world. my theory here is that everyone will be in Epcot and I won't have to pay their 12.95 viewing fee

everything will work out... just remember that!!
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