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Old 05-17-2008, 04:54 AM   #1
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Need help wording letter to cancel family reunion / terminal illness

This is a tough situation that I have been really struggling with and know I just need to buckle down and get it done .....

A very good friend of mine ( she is like a 2nd mother/grandmother) was holding a family reunion at her home later this summer. Most of the guests were driving in from out of town. I made her invitations and have been helping her plan parts of this event.

Her husband of 50 years has been been very ill but just found out earlier this week his cancer is terminal. He is in the hospital but due to be released w/hospice tomorrow.

She called to ask me if I could please make her a letter/card to mail out to the family letting them know the family reunion is being cancelled. (There are no other family members willing to host). She had no ideas on what exactly she wants said except "she trusts me on my choice" . She really didn't want to (couldn't) talk about it and just asked me to let her know when they are done.

I want to help in anyway I can since these are very dear friends. I can't for the life of me figure out how to word something like this or what is appropriate ..... any ideas ? I leave on vacation soon so am under a serious time crunch here

This is all she gave me to work with

Regrets family reunion has been cancelled
She did say she would like to mention it is due to her husbands terminal illness but didn't know how to word it.
She doesn't want to give too much information but also doesn't want to be too vague because she doesn't want everyone calling her for more information (?)
Thanks for their continued thoughts and prayers

The original card was a one side announcement from a printer and this one will be the same so it doesn't need to be anything long winded.
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Old 05-17-2008, 05:45 AM   #2
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Dear Family,
We regret that we must cancel our family reunion. DH has been diagnosed with "terminal illness" and we must make his treatment our priority. We are sorry for any inconvenience this has caused the rest of the family. Please keep us in your thoughts and prayers.
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Old 05-17-2008, 01:44 PM   #3
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Looks good to me!
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Old 05-17-2008, 01:50 PM   #4
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It is with a heavy heart that I will need to cancel our family reunion. We have just received news that XXXX has been diagnosed with a terminal illness.

I hope you will keep us in your thoughts and prayers.
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Old 05-17-2008, 04:24 PM   #5
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Thanks for your suggestions. I knew someone would know how to word it better than me !
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Old 05-17-2008, 04:27 PM   #6
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Great wording here.. I think you got a quick answer on how to word that mailing. Bravo to our posters here.
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