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Old 01-28-2013, 08:42 AM   #1
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How far in advance should you book the Kids' Clubs or in-room babysitting?

How far in advance should you book the kids' clubs or in-room babysitting? TIA!
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Old 01-28-2013, 08:45 PM   #2
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I've always booked it at least a week ahead of time, and I would recommend booking at least a few days in advance. The last time my kids went to Kids Club (@ the Sandcastle Club in BC), they had to turn a family away who tried to "walk in" without a reservation, as they were booked. The hotel was pretty full with a convention at YC, so perhaps in less busy times you can walk in, but it seems like they staff with the number of cast members needed for the number of reservations. I don't think it sells out, so no need to book 180 days in advance either.
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Old 01-28-2013, 09:19 PM   #3
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I can give you my experiences:

Last August we stopped in at the Sandcastle club (BC) and the girl at the front suggested that you call a week or two in advance, but said that "unofficially", they can usually get you in the day of or the day before- as long as they have the staff scheduled. Stopping in Monday night to reserve Wednesday night gave them the time to add a staff member. Their ratios are pretty low- I don't remember the exact numbers but it's something like 1 staff for 10 kids, so if they have 11 kids scheduled, they can take 9 walk-ins without a problem. If the resort is packed and they are at capacity though you are stuck.

On the same trip we had kids night out come out- we called them Monday as well and we were #3 on their waiting list for Thursday night. They called us Wednesday afternoon with an available sitter.

I feel it was pure luck that got us kid's night out. That was during the week before labor day- when the parks are practically empty. That said, if you pick a night that isn't too busy, you will probably get it a few nights out. Who you have to compete with are the people who don't totally know what they are doing who may pick your night, and try to plan before they do. To be safe I would probably contact a kid's club 2 weeks out and Kid's night out maybe a month or more to be sure. That service was SO worth it. We went out for dinner and fireworks, when we came back the kids were in bed sleeping. They loved it. I think the cost for 2 kids was pretty close, but for 3 kids the sitter cost less and watched the one too young for the kid's club.
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Old 01-28-2013, 09:24 PM   #4
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We booked the Sandcastle club two weeks in advance for last August.
I think there were a total of 5 kids that night, but the cm said they were swarmed with families the night before. She said, you just never know!
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Old 01-28-2013, 09:25 PM   #5
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I just book as soon as I know the date that DH and I want the night out.
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