Possible suggestion:
Make a calendar on page one. Let people put tentative dates of events, particularly the alcoholic events, so that none overlap on the seven sea days. Remember (or don't remember lol) the Champagne Girls getting assigned by Disney on same afternoon as Pub Crawl?
If the "hard ticket" events (like rum/mojito/tequila/mixology tastings and Champagne Girls) can scatter their events and request mid-afternoon, and when organizers email Disney include the overview of "events being submitted by various people in same group", that will help our
DCL contact understand the necessity of keeping these events on separate dates. Then Pub Crawl can be scheduled based on when Disney confirms the dates since it's not a hard-ticket event booked with DCL in advance.
An example.... and of course we will know formal nights and Pirate Night in advance as well so can space activities out accordingly. A hypothetical scenario of a calendar:
Sept Port Details
5 Precruise - Barcelona - Hard Rock Cafe
6
Barcelona, Spain
Meet-and-Greet (2:30ish? ),
Sailaway 4:00 p.m.
7 At Sea
Palo Group Brunch #1
8
Malaga, Spain (7:00 a.m. 4:45 p.m.)
9 At Sea
Palo Group Brunch #2
10 At Sea
Palo Group Brunch #3
11
Tenerife, Canary Islands (7:00 a.m. 4:45 p.m.)
12 At Sea
Palo Group Brunch #4
13 At Sea
Palo Group Brunch #5
14 At Sea
Palo Group Brunch #6
15 At Sea
Palo Group Brunch #7
16 At Sea
Til We Meet Again Lunch / Secret Mickey Reveal ?
17
St. John's, Antigua (11:00 a.m. 4:45 p.m.)
18
St. Maarten (7:00 a.m. 4:45 p.m.)
19
Basseterre, St. Kitts (7:15 a.m. 4:45 p.m.)
20
San Juan, Puerto Rico Disembarkation 7:00 a.m.
No sea day right before disembarkation.... Til We Meet Again Luncheon?? Secret Mickey Reveal? Last sea day?
PJ Breakfast --- could be any morning 8:30 so early enough we don't overlap any brunch time - those brunchers for that day could just join for coffee and visiting or something light, as I recall brunch being 10:00 ?
And then we could scatter the alcoholic events on sea day afternoons.... just coordinate among each other so DCL does not overlap. An
example....... although formal nights and pirate night will eventually be announced, but surely we could handle one tasting and formal night the same day? (Just showing how we can space out events in our requests to DCL so no overlaps.... dates of each can certainly change.... just a hypothetical scenario)
Sept Port Details
5 Precruise - Barcelona - Hard Rock Cafe
6
Barcelona, Spain
Meet-and-Greet (2:30ish? ),
Sailaway 4:00 p.m.
7 At Sea
Palo Group Brunch #1
8
Malaga, Spain (7:00 a.m. 4:45 p.m.)
9 At Sea
Palo Group Brunch #2;
Rum Tasing
10 At Sea
Palo Group Brunch #3;
Tequila Tasting
11
Tenerife, Canary Islands (7:00 a.m. 4:45 p.m.)
12 At Sea
Palo Group Brunch #4;
Pub Crawl
13 At Sea
Palo Group Brunch #5;
Mixology Tasting
14 At Sea
Palo Group Brunch #6;
Champagne Girls
15 At Sea
Palo Group Brunch #7;
Mojito Tasting
16 At Sea
Til We Meet Again Lunch / Secret Mickey Reveal ?
17
St. John's, Antigua (11:00 a.m. 4:45 p.m.)
18
St. Maarten (7:00 a.m. 4:45 p.m.)
19
Basseterre, St. Kitts (7:15 a.m. 4:45 p.m.)
20
San Juan, Puerto Rico Disembarkation 7:00 a.m.